Assets Administrative Assistant

Join Our Team!

We're seeking a detail-oriented Assets Administrator to support our Warehouse Manager with asset tracking, inventory records, and administrative operations. This is a computer-based administrative position focused on maintaining accurate inventory data, generating reports, and managing asset documentation. While the role is primarily office-based, occasional assistance moving lightweight items may be needed to verify inventory or complete job duties.

Responsibilities

• Maintain accurate asset records in IQ and SnapTracker.
• Process data entry for asset acquisitions, transfers, and dispositions.
• Generate inventory and asset reports.
• Maintain organized digital and physical asset records.
• Assist with inventory tagging and documentation.
• Support physical inventory counts and cycle counts.
• Research and report inventory discrepancies.
• Process asset disposition paperwork.
• Communicate product arrivals and asset status updates.
• Coordinate with warehouse personnel to verify asset locations.
• Ensure asset documentation is complete and accurate.
• Provide administrative support to the Warehouse Manager and Asset Management team.

Qualifications

• High school diploma or GED required.
• Associate's or Bachelor's degree in Business Administration, Supply Chain, or a related field is a plus.
• 1–2 years of experience in inventory control, warehouse administration, data entry, or asset management preferred.
• Strong computer skills with excellent attention to detail.
• Ability to multitask, stay organized, and meet deadlines.
• Strong written and verbal communication skills.

Required Software Experience

• Microsoft Office Suite
• Google Workspace
• Smartsheet
• SnapTracker
• IQ
• NetSuite

Physical Requirements

• This is a primarily computer-based position, requiring extended periods of sitting and working on a computer.
• Must be able to occasionally walk through the warehouse to verify inventory, locate assets, or obtain information needed to complete job duties.
• Ability to occasionally lift or move items up to 25 pounds when necessary to access inventory or perform asset verification.
• Ability to communicate effectively with customers, vendors, management, and team members.

Work Environment

This position is performed in a professional warehouse office environment. The majority of the work is administrative and computer-based, with occasional interaction on the warehouse floor to support inventory verification and asset management activities.