What are the responsibilities and job description for the Administrative Assistant position at Genesis Systems?
Administrative Assistant
Position Summary
The Administrative Assistant provides comprehensive administrative and clerical support to ensure efficient day-to-day operations. This role serves as a key point of contact for internal teams and external stakeholders, handling a wide range of organizational, communication, and office management tasks with professionalism and discretion.
Key Responsibilities
- Manage team calendars, schedule meetings, and coordinate appointments across multiple time zones
- Answer and direct phone calls, emails, and in-person inquiries in a professional manner
- Prepare, format, and proofread correspondence, reports, presentations, and internal documents
- Organize and maintain physical and digital filing systems, ensuring confidentiality of sensitive information
- Coordinate travel arrangements, including flights, lodging, ground transportation, and itineraries
- Process expense reports, invoices, and purchase orders; reconcile receipts with company policies
- Plan and support meetings, including agenda preparation, note-taking, and follow-up on action items
- Order and manage office supplies, equipment, and vendor relationships
- Greet visitors and maintain a welcoming, organized front-office environment
- Assist with onboarding logistics for new hires (workspace setup, access credentials, orientation scheduling)
- Support special projects and cross-functional initiatives as assigned
Required Qualifications
- High school diploma or equivalent; Associate's or Bachelor's degree preferred
- 2 years of administrative, office, or executive support experience
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace
- Strong written and verbal communication skills
- Excellent organizational skills with the ability to prioritize and manage multiple tasks simultaneously
- High level of professionalism, discretion, and attention to detail
- Reliable, punctual, and able to work independently with minimal supervision
Preferred Qualifications
- Familiarity with project management tools (Asana, Trello, Monday.com) and communication platforms (Zoom, Teams)
- Experience with expense management systems (Expensify, Concur, Ramp) and HRIS platforms
- Background in a startup, manufacturing, or technology environment
Compensation & Benefits
- Competitive salary commensurate with experience
- Health, dental, and vision insurance
- Paid time off and holidays
- Professional development opportunities
Job Type: Full-time
Pay: $40,000.00 - $50,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $40,000 - $50,000