Human Resources Coordinator

JOB SUMMARY: 

The Human Resources Coordinator plays a key role in supporting the daily operations of the HR Department by providing comprehensive administrative and operational assistance. This position works under the direct supervision of the Human Resources Manager. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:
 

• Oversee the completion and organization of pre-employment documentation for new hires.
• Conduct reference checks and background screenings; manage offer rescind processes as needed.
• Send timely compliance reminders to management regarding required documentation and actions.
• Maintain up-to-date records of employee driver’s licenses and auto insurance documentation.
• Input and update applicant and new hire information in recruitment software, ensuring accurate workflow tracking.
• Coordinate internal staff movements including transfers, promotions, and compensation adjustments.
• Scan, file, and maintain employee records and HR documentation in accordance with company policies.
• Draft and distribute the monthly employee newsletter highlighting key updates and initiatives.
• Collaborate with external marketing partners to maintain and update company social media platforms (Facebook, Instagram, LinkedIn).
• Manage internal and external job postings to support recruitment efforts.
• Share the responsibility of front desk coverage, including greeting visitors, answering phones, and managing incoming deliveries.
• Prepare promotional materials and coordinate logistics for job fairs and recruitment events.
• Identify and recommend opportunities for process improvements within HR operations.
• Perform additional duties and responsibilities as assigned by the Human Resources Manager.

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. 

JOB REQUIREMENTS: 

• Move intermittently throughout the day.
• Lift persons or implement required therapeutic interventions, if required.
• Read, write, and speak English sufficiently to perform the duties.
• See or hear, with or without prosthetic devices, sufficiently to perform the duties.
• The employee must occasionally lift and/or move up to 50 pounds.  
• Meet the licensing, contractual, and other mandated requirements of the state and county.
• Possess a valid driver’s license, access to an insured vehicle, and a clean driving record.
• Make independent decisions when circumstances warrant; demonstrate initiative, creative problem-solving, and adaptability.
• Develop and maintain professional, therapeutic relationships with individuals, families, and agency personnel.
• Demonstrate positive demeanor.
• Follow daily routines while allowing for individual decision-making and flexibility.
• Work in a variety of settings.
• Must pass DHS background study.

QUALIFICATIONS: 

• Two-year degree required.
• Experience working in human resources a plus.
• Experience working in an administrative role/office setting preferred.
• Proficiency in all Microsoft office applications.

PHYSICAL AND MENTAL DEMANDS: 

While performing the duties of this job, the employee moves intermittently throughout the workday. The employee is regularly required to see or hear, with or without prosthetic devices, sufficiently to perform the duties and communicate effectively with staff, individuals, family members, management, agency personnel, and the general public. The employee frequently is required to use hands to finger, handle, or feel. The employee is frequently required to stand and walk for periods of time; frequently bend/stoop, crouch, and kneel. The employee must occasionally lift and/or move up to 50 pounds. The employee will frequently demonstrate restraints and lift persons or implement required therapeutic interventions, if required. Specific vision abilities required by this job include close vision, and ability to adjust focus. 

WORKING CONDITIONS: 

• Works in a variety of settings inside or outside the office and at group homes or other company sites.
• Has regular contact with individuals and staff.
• May be subject to hostile and emotionally upset individuals, staff, family members and the general public.
• May be subject to physically aggressive individuals.
• May be exposed to infectious diseases, odors, dust, etc. throughout the day.
• The noise level in the work environment is usually moderate.