What are the responsibilities and job description for the Full-time Office Assistant/ Reception position at Genesa Home Care and Companionship Agency?
As an Office Administrative assistant, you play a vital part in the operation of an agency, so it's
important for you to work well with other staff.
Hours will be 10 AM - 6 PM, Monday – Friday, and some weekends.
Locations: 392 Albany Avenue Kingston NY 12401
- Job responsibilities include, but are not limited to the following:
- As the assistant, you will report directly to the management team to accomplish tasks,
- increase clients, and help to hire new clinical staff. Your role is essential in maintaining a team
- player atmosphere.
- The ideal candidate is a self-starter and can take initiative to ensure tasks are being completed
- in a timely manner.
- Attention to detail is appreciated to regularly update clients’ records, maintain knowledge of
- the agency's policies and procedures, and communicate with the clinical staff about their role.
- Assist and conduct employee interviews/Orientations
- Perform client assessment (if needed)
- Confirm appointments via Zoom and meetings with clients and caregivers
- Ensure client satisfaction at all times by being knowledgeable about the schedule, home care
- processes, and giving an idea on how payment can be made.
- Collaborate with other staff in a friendly and professional manner
- Ensure client/staff record handling is HIPPA compliant and orderly.
- Assist with administrative duties as needed such as filing, faxing, and organizing supplies.
- Provide real-time scheduling support by booking appointments
- Handle generating reports and presentations, setting up for meetings, and marketing events
- throughout the year
KNOWLEDGE, SKILL, AND ABILITY
Knowledge of office systems and procedures including proper telephone usage and filing; oral
and written communication skills; skill in performing arithmetical computations; basic
interpersonal skills; ability to perform a full range of clerical tasks; ability to operate office
equipment which includes personal computers, computer terminals, and other electronic
automated equipment; ability to operate office suite software; ability to schedule and prioritize
workflow; ability to read and interpret complex instructions
Salary : $19