Marketing Operations Assistant

Generis is a consulting firm that helps churches, Christian schools, and faith-based nonprofit organizations grow their impact through generosity and strategic leadership. We partner with faith-based organizations across the country to strengthen fundraising, leadership development, and ministry effectiveness. Our team is passionate about meaningful, mission-driven work that advances Kingdom impact.

The Marketing Operations Assistant plays a vital role in supporting the organization and execution of Generis’ marketing initiatives. This role focuses heavily on project management, administrative coordination, and marketing operations support to help the marketing team stay organized, efficient, and on schedule.

This part-time position is ideal for a highly organized, detail-oriented professional who enjoys managing processes, timelines, and logistics. The Marketing Operations Assistant will work closely with the Marketing Director and Chief Marketing Officer to coordinate deliverables, manage systems, and support the distribution of Generis’ marketing content, including Next Sunday podcast episodes, blogs, and social media.

• Manage marketing project timelines and deliverables across campaigns, events, and ongoing initiatives.

• Track tasks and progress in project management systems (Basecamp, ClickUp, or similar).

• Support scheduling, meeting coordination, and follow-ups to ensure alignment and accountability.

• Assist with planning and communication between the marketing team and cross-department collaborators.

• Maintain marketing spreadsheets, databases, and shared documents to keep campaign and content information current.

• Assist in updating HubSpot workflows, tags, and lists for campaigns and content distribution.

• Help prepare dashboards and reporting documents by collecting and organizing data.

• Manage organization of marketing assets, templates, and internal resources.

• Schedule social media posts, blogs, and email newsletters based on the editorial calendar.

• Coordinate with the Marketing Director to ensure content is published accurately and on time.

• Support uploading and publishing content across multiple channels (website, HubSpot, social media).

• Assist in formatting and distributing content to consultant audiences and email lists.

• Manage logistics and project timelines for Next Sunday, ensuring deadlines are met for production and promotion.

• Coordinate with the podcast agency to track deliverables, review assets, and ensure proper episode distribution.

• Assist with publishing podcast content to YouTube, Spotify, Apple Podcasts, and the website.

• Support cross-channel promotion by scheduling social media and email posts tied to new episodes.

• Serve as the primary point of contact for all conferences and sponsorships, managing every detail from initial outreach to post-event follow-up.

• Coordinate booth materials, signage, promo items, and speaking submissions, ensuring everything is prepared and shipped on time.

• Track sponsorship deadlines and deliverables, manage registrations and logistics, and ensure our presence is professional, on-brand, and impactful.

• Collaborate with internal teams and partners to execute campaigns related to our event presence.

• Handle administrative details such as scheduling, document organization, and communication with vendors.

• Support coordination of marketing communications and field updates to consultants.

• Assist with ordering and tracking materials, swag, and booth items.

• 2–4 years of administrative, marketing operations, or project coordination experience.

• Strong organizational skills, exceptional attention to detail, and ability to manage multiple tasks simultaneously.

• Proficiency working within a CRM system (HubSpot preferred).

• Proficiency in standard office productivity software (Google Workspace) and project management platforms (Basecamp, Asana, etc.).

• Ability to navigate and make minor creative edits in Canva

• Strong written and verbal communication skills.

• Experience with content scheduling or digital publishing is a plus.

• Must be a Christian and enthusiastic about serving churches, Christian schools, and nonprofit organizations.

• Part-Time Role: 20-30 hrs/week; Flexible hybrid schedule to be determined at time of hiring.

• Compensation: Commensurate with experience

• Opportunities for professional growth and expanded responsibility over time

• Purpose-driven work supporting ministry and Kingdom impact