What are the responsibilities and job description for the HR Administrative Assistant I, Operations position at OPERATIONS?
QUALIFICATIONS:
- High School Diploma or GED equivalent.
- Experience with human resources programs or comparable experience in a public education environment preferred.
- High level of proficiency in applied technology (Microsoft Word, Excel, Access, etc).
- Strong organizational, communication, and interpersonal skills required.
- Ability to prepare and receive detailed information and apply appropriate decision-making skills.
- Demonstrate personal integrity and ability to maintain a high level of confidentiality.
- Self-motivated, ability to handle multiple tasks, demonstrate leadership ability and work collaboratively.
- Ability to provide outstanding customer service and work with diverse groups.
- Bilingual proficiency (English/Spanish) required.
TERMS OF EMPLOYMENT:
244 days
SALARY/PAYGRADE:
$32,367 – CP4
Salary Range (based on experience) as set by the Board of Trustees for the school year.
ESSENTIAL FUNCTIONS:
- Process and record all Operations department personnel actions including new hires, transfers, resignations, promotions/demotions, campus & shift transfers, rate changes, stipends.
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Responsible for the completion of the I-9 Form Part 2; track & maintain I-9 reverification process.
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Maintain department’s staffing list by tracking employee changes on a weekly basis, email update to department’s team. Maintain, update & communicate department’s vacancies dashboard. Work with Operations Human Resources Assistant Director.
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Process, track and assist all employees with FMLA/TD Leaves for department. Track and communicate monthly metrics.
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Process worker’s compensation incidents & accidents; process wage statements and work closely with district insurance department team throughout the process.
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Request & communicate any badging needs (lost, faded, broken, door access, etc.) to district’s badging department & Operations staff. Maintain accurate badging monthly records.
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Assist employees in providing verification of employment letters.
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Cross train and serve as a backup for other department administrative assistants.
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Assist and participate in recruitment events and activities.
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Answer and respond to incoming calls, take reliable messages, assist employees with any HR related inquiries, route to appropriate staff.
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File, store, and scan HR related documents and verifies scanned documents are clear and legible.
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Prepare and run reports as needed.
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Collaborate regularly with the assistant director of Human Resources.
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Maintain confidentiality of information.
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Regular and reliable attendance is an essential job function.
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Perform other duties as assigned.
WORKING CONDITIONS:
Mental Demands/Physical Demands/Environmental Factors:
Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.
REPORTS TO: Assistant Director HR - Operations
APPLICATION INFORMATION:
Applications will be reviewed.
Not all applicants will be interviewed.
Hiring Managers may choose to email you regarding this application. Please monitor your email regularly for any communication.