Business Office Coordinator

The Business Office Coordinator is the liaison between vendors, residents, resident families, and staff. Ensures accurate financial recordkeeping and assists in the understanding and verification of accounting done within the community. Complies with Federal, State and Local standards for facility operation. Incorporates the Generation’s mission, vision, and values into their daily work and interactions with others.

If you are passionate about making a difference in the lives of seniors, then we are meant to be together! We want people like you to join our team.

We Offer Competitive Pay And Benefits, Including

• Paid Time Off (PTO) both F/T and P/T employees
• Medical - Dental - Vision (F/T employees)
• 401k Employer Match
• Employee Engagement
• Safe work environment
• On-the-job training
• Growth Opportunities
  
  

Requirements

• 2-3 years experience in a professional office setting with AP/AR and new hire processing-related responsibilities.
• Working knowledge of accounting best practices such as payables, receivables, and reconciliations.
• Able to work in a multi-faceted position that requires customer service, computer, and telephone skills, and the ability to work with all departments.
• Strong knowledge of federal, state, city, and county regulations and tax practices. Strong PC skills including proficiency in Microsoft Word, Excel, and PointClickCare.
• Knowledge of basic money handling, bank deposits, cash drawers, etc. Strong work ethic and team player.
• High school or GED
• C.P.R. and First Aid certified, training provided by the community.
  
  

Scope Of Job Tasks

• Maintains inter-company account reconciliations.
• Oversees the AP, work with department heads for coding, verifying coding accuracy and send on to home office for processing and payment.
• Prepares accurate and timely AR monthly statements.
• Follows policy and procedures for deposits of incoming funds.
• Assist Generations and community Directors routinely with projects as needed.
• Account for all revenue, collections, and outstanding balances according to policy and timelines.
• Staffs, hires, evaluates, and schedules front desk reception and fills in as necessary.
• Maintain weekly cash status.
• Accurately manages all petty cash disbursements and reconciliations.
• Collaborates with Executive Director and Generations to ensure accuracy of financial statement.
• Reimburses funds owed to residents according to contract.
• Interprets the facility's accounting policies and procedures to employees, residents, family member, visitors, government agencies, etc., as necessary.
• Ensures that resident admission contracts are signed, complete and filed appropriately according to policy and procedure.
• Responsible for all move-in and move-out pro-rate sheets and resident activation and deactivation.
• Partners with Sales Team to ensure accurate daily census.
• May collect and submit bi-weekly timecards and payroll processing to Generations Payroll Manager.
• May process and maintains new-hire and termination paperwork, time- off requests, performance reviews, and pay increases for all employees employed by the community.
• May assist in the hiring and selection of new hires.
• May provide employee benefit information to new hires.
• Perform other tasks as assigned by the Executive Director and Generations
  
  

We are an equal opportunity employer and consider all qualified applicants equally regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

Generations is a family-first, family-owned, and family-operated business serving senior living communities across California, Colorado, Oregon, Utah, and Washington since 1943. We are dedicated to supporting and increasing the vitality and joy of our residents and our staff. We cherish the unique gifts and complementary skills each person brings to our team. A family caring for families, we are simply unlike anywhere you have ever worked. Come find a home with us.

Bringing Generations together in the joy of living and everything it means to be human.