What are the responsibilities and job description for the Administrative Assistant/Receptionist position at General MRO Aerospace INC?
Description
Aviation company in Medley, FL seeking a highly organized and professional Receptionist/Administrative Assistant to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer support while managing various administrative tasks. This role requires a proactive individual with strong time management skills and the ability to multitask in a fast-paced office environment.
Responsibilities
- Greet and welcome clients and visitors in a friendly and professional manner.
- Manage incoming calls using phone systems, directing them to the appropriate personnel.
- Perform clerical duties such as filing, data entry, and maintaining organized office records.
- Assist with proofreading documents to ensure accuracy and professionalism.
- Provide customer support by addressing inquiries and resolving issues promptly.
- Maintain office supplies inventory and place orders as needed to ensure smooth operations.
- Support office management tasks, including scheduling appointments and coordinating meetings.
- Act as a personal assistant to senior staff when required, managing calendars and travel arrangements.
- Utilize Google Suite and other software tools to streamline administrative processes.
Requirements
- Proven experience as a receptionist or in an administrative role is preferred.
- Proficient in using phone systems and computer software, including Microsoft 365, Google Suite, Outlook etc.
- Strong clerical skills with attention to detail for proofreading documents.
- Excellent customer support skills with a friendly demeanor.
- Effective time management abilities to prioritize tasks efficiently.
- Ability to work independently as well as part of a team in a dynamic environment.
- Strong communication skills, both verbal and written.