What are the responsibilities and job description for the Office Assistant position at General & Mechanical Contractor?
Job Summary
We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will be the friendly face of our office, ensuring smooth daily operations and providing exceptional support to staff and visitors alike. Your proactive approach and strong organizational skills will help create an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a professional and energetic workplace.
Responsibilities
- Greet visitors, answer multi-line phone systems, and manage front desk duties with professionalism and warmth
- Handle incoming calls with excellent phone etiquette, directing inquiries to the appropriate departments or personnel
- Manage calendar appointments, schedule meetings, and coordinate office events using Microsoft Office and Google Workspace tools
- Perform data entry, filing, and document proofreading to ensure accuracy and organization of all office records
- Assist with bookkeeping tasks using QuickBooks or similar software to support financial recordkeeping and invoicing
- Support office management functions such as supply inventory, equipment maintenance, and general administrative tasks
- Provide customer support by addressing inquiries promptly and professionally, ensuring a positive experience for clients and visitors
Qualifications
- Proven office experience with strong clerical skills including data entry, filing, and document proofreading
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Familiarity with QuickBooks for contractors
- Bilingual abilities are a plus for effective communication with diverse audiences
- Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Previous experience as a receptionist, personal assistant, or medical/dental receptionist is highly desirable
- Demonstrated computer literacy, time management skills, and attention to detail
Join us as an Office Assistant and become an integral part of a vibrant team committed to excellence! This role offers valuable hands-on experience in office management while fostering your professional growth. We value energetic individuals who are eager to contribute their skills in a supportive environment dedicated to success.
Job Type: Part-time
Pay: $22.54 - $27.15 per hour
Work Location: In person
Salary : $23 - $27