What are the responsibilities and job description for the EXECUTIVE ASSISTANT TS/SCI required position at General Infomatics, Inc.?
General Infomatics, Inc. is a trusted partner to U.S. government agencies worldwide, providing program support, healthcare services, technology solutions, and knowledge management with the highest standards of integrity and excellence. We believe our greatest strength is our people and are especially proud to support veterans, transitioning service members, military spouses, and families by offering meaningful careers that recognize and value their skills and service.
We are looking for an EXECUTIVE ASSISTANT (TS/SCI required) to support the Test Resource Management Center (full time, civil contract) in Alexandria, VA
PRIMARY DUTIES & RESPONSIBILITIES:
- Provide executive administrative assistance to the Technical Director including coordination with external organizations for meeting requests, logistical coordination and speaking engagements using sound judgment, initiative and independent action
- Collaborate with team members to ensure communication is consistent between team members while accomplishing tasks such as managing calendar(s), greeting and escorting visitors, submitting and verifying JPAS request, submitting executive Motor Pool request for senior executive staff, and submitting visitor access link for external visitors
- Deal with all levels of the organization and key customers, some at the SES and Flag Officer level, with a high level of tact and diplomacy
- Arrange hotel and travel accommodations and process claims using the Defense Travel System (DTS)
- Serve as the administrative point of contact for government staff personnel in a sensitive compartmented information facility (SCIF) using comprehensive knowledge of Office of the Secretary of Defense missions, policies and operations
- Compose responses to routine inquiries and assist the Deputy Director in communication with his subordinates
- Follow administrative, confidential, and sensitive data guidelines
MINIMUM SKILLS & REQUIREMENTS:
- 5 years of experience supporting senior government civilians (EA role preferred)
- Knowledgeable of administrative office automation operations such as Microsoft Office and Protocol
- Outstanding interpersonal skills and professional appearance
- Solid administrative skills (correspondence management, calendar management, scheduling travel, monitor workflow and track expenses; etc.)
- Comfortable interacting with high-level individuals and functions well in a fast-paced environment
- Must be a team player skilled with resolving conflicts
- Excellent organizational skills; detail oriented
- Hard-working, dependable and able to work without direct supervision
- Competent with the Defense Travel System
- Current TS and SCI eligibility
DESIRED SKILLS & REQUIREMENTS:
- Previous Office of the Secretary of Defense/Pentagon/Service/ National Capital Region experience
- Bachelor's Degree or equivalent
- DoD or National Capital Region work experience
- Special Access Program experience
- Proficient with Correspondence and Task Management System
WHAT WE OFFER:
- Competitive salary
- Comprehensive benefits package, including Health & Welfare Benefits, Vacation, federal holidays.
Come join our team!
We encourage our Veterans and Military Spouses to apply and self-identify during the recruitment process.
General Infomatics (GI) is a minority-owned, Service-Disabled Veteran Owned Small Business (SDVOSB), headquartered in McLean, VA. We are ISO 9001:2008 Quality Management System (QMS) Certified.
Gold Hire Vets Medallion - Department of Labor
Member of the Military Spouse Employment Partnership - Department of Defense
Discover the Talent Program - Hire our Heroes - US Chamber of Commerce Foundation
Certified V3 (Virginia Values Veterans) Company - Commonwealth of Virginia
Equal opportunity/Affirmative action employer
Current TS and SCI eligibility