What are the responsibilities and job description for the Administrative Clerk (Supplier Quality) position at General Dynamics Electric Boat?
Overview:
Specific job functions include:
This position provides administrative support for D323 Supplier Quality Inspection & Supplier Quality Specialist Program Support.
Specific job functions include:
- Monitoring of departmental commitment status and close-out
- Electronic archiving (scanning) & filing (MS Access)
- Data input / updating of various departmental databases (e.g. MS Excel & MS Access, 7G)
- Preparation & publication of various reports (MS Excel & MS Access)
- Managing departmental equipment & supply inventories (MS Excel)
- Assist with the preparation of Job Instruction Breakdown (JIB) sheets (MS Word)
- Management of departmental continuous improvement databases (MS Access)
- Support manager (s) with weekly performance metrics as required
- Preparation of monthly business and technical presentations (MS PowerPoint)
Additionally, the position will support Admin Efforts (charging DCI) to include, but not limited to, the following:
- Maintaining departmental personnel records
- Processing of new hires & employee severance’s; updating dept org charts accordingly
- Scheduling meeting & publishing agendas & minutes (Lotus Notes)
- Monitoring & maintaining departmental training records (LMS /Plateau)
- Making travel arrangements, preparing visit requests & expense reports (Concur)
- Preparation & processing of computer request / IT service requests & communication work orders (CSARs / CWOs)
- Preparation of supply orders & purchase requisitions as required
- Onboarding of department new hires
- Event planning to include coordinating conference rooms, refreshments, large meeting, etc.
Requirements
- High School Diploma or G.E.D. equivalency
- 5 years of Administrative Assistant experience
- Proficient using Excel and the Microsoft Office Suite
- Must type 45 words per minute
- Office administration experience
- Strong communication, organizational and interpersonal skills
- Must be available to work extended hours as business needs dictate
- Must be able to obtain and maintain a secret clearance
Preferred:
- 2 years Electric Boat experience is preferred
- Experience with EB’s electronic systems (Electronic Desktop, 7G, MRPII, CPJ, MQS, JCALS, Plateau, MS Office Suite, etc.) is preferred
- Post-secondary education preferred
- BA in English or related degree is highly desired
- Familiarity with Electric Boat Writing Guide is desired
- Word Processing
- Strong Written and verbal Communication including editing and proof reading and communication with all levels of the organization
- Strong Organization and ability to plan and manage a high volume of work
- Time Management especially ability to manage schedules of self and others and meet deadlines to support business needs
- Ability to prioritize and organize work to ensure routine tasks are accomplished, while addressing emergent tasking items
- Attention to Detail
- Problem Solving and ability to resolve obstacles impeding progress
- Ability to work independently and complete tasks with minimal supervision
- Exceptional customer service skills
- Ability to effectively multi-task