What are the responsibilities and job description for the Executive Administrative Assistant position at Generac?
The Executive Administrative Assistant is responsible for providing administrative support to our Commercial & Industrial and Corporate Strategy, M&A and ESG teams at our headquarters in Waukesha, Wi. This role includes but is not limited to: providing personalized and confidential executive assistance with discretion and judgment; working with little supervision while displaying a high level of professionalism when dealing with key executives, clients, and Board Members; assisting and coordinating special projects and meetings.
Essential Duties And Responsibilities
Associate Degree in Business or similar; in lieu of degree 10 years of experience as an Executive Assistant;
5 years of experience working in an Administrative Support role
Additional Qualifications
Bachelor’s degree preferred
3 years’ experience providing administrative support at an Executive level
Previous experience in coordinating international travel
Previous experience using SAP or equivalent ERP.
Knowledge, Skills And Abilities
High proficiency with Microsoft Office Suite software (e.g., Word , PowerPoint, with a particular focus on Excel skills)
Excellent verbal communication
Exceptional customer service skills
Excellent organizational skills
Ability to problem solve and support Executive in “off hours” situations (e.g., travel changes in different time zones)
Excellent communication skills, including demonstrated skill in drafting “executive-level” correspondence, along with a strong desire to learn and assist with all general corporate functions;
Attention to detail and organizational skills;
Possesses confidence and ability to make decisions and prioritize independently
Essential Duties And Responsibilities
- Provide administrative support for executives and their team.
- Manage and screen all forms of communication including answering e-mails, phones, taking messages, and responding to correspondence as appropriate.
- Maintain executive calendars and schedule appointments, conferences, and events; including making travel arrangements and preparing business expense reports.
- Prepare letters and correspondence upon request.
- Oversee conference room reservations, coordinate audio/visual equipment with participants in multiple time zones, and coordinate catering.
- Create PowerPoint presentations.
- Manage third party vendor expenses
- Document management in support of M&A transactions and the ESG report
- Record, transcribe, and distribute meeting minutes.
- Act as SAP Super User within functional area as assigned.
- Manage invoice routing/approvals, assist with budget tracking, and perform other administrative tasks related to records management, contract lifecycle maintenance, corporate entity governance, and litigation management.
- Serve as onboarding coordinator for new employees for assigned teams
- Participate in special projects and perform other duties, as required.
Associate Degree in Business or similar; in lieu of degree 10 years of experience as an Executive Assistant;
5 years of experience working in an Administrative Support role
Additional Qualifications
Bachelor’s degree preferred
3 years’ experience providing administrative support at an Executive level
Previous experience in coordinating international travel
Previous experience using SAP or equivalent ERP.
Knowledge, Skills And Abilities
High proficiency with Microsoft Office Suite software (e.g., Word , PowerPoint, with a particular focus on Excel skills)
Excellent verbal communication
Exceptional customer service skills
Excellent organizational skills
Ability to problem solve and support Executive in “off hours” situations (e.g., travel changes in different time zones)
Excellent communication skills, including demonstrated skill in drafting “executive-level” correspondence, along with a strong desire to learn and assist with all general corporate functions;
Attention to detail and organizational skills;
Possesses confidence and ability to make decisions and prioritize independently