What are the responsibilities and job description for the Accounting Assistant position at Gemstone Management LLC?
Job Summary
We are seeking a detail-oriented Accounting Assistant to support our finance team with daily accounting operations. This role is ideal for someone who is organized, accurate, and eager to grow their accounting skills in a professional environment.
Key Responsibilities
- Process accounts payable and accounts receivable, including invoice entry, coding, and payment tracking
- Prepare, review, and post journal entries with proper supporting documentation
- Perform daily, weekly, and monthly bank and credit card reconciliations
- Maintain accurate and well-organized financial records, both digital and physical
- Assist with month-end, quarter-end, and year-end close processes
- Support payroll preparation by collecting, reviewing, and validating timesheets and related data
- Track expenses, reimbursements, and employee expense reports
- Assist in preparing internal financial reports, schedules, and summaries
- Monitor outstanding receivables and follow up on past-due accounts
- Communicate with vendors, customers, and internal departments regarding billing, payments, and discrepancies
- Ensure compliance with company policies and basic accounting standards
- Provide general administrative support to the accounting and finance team as needed
Qualifications
- Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field (or equivalent practical experience)
- 1–3 years of experience in accounting, bookkeeping, or a related financial role preferred
- Solid understanding of basic accounting principles and general ledger functions
- Strong attention to detail with a high level of accuracy
- Ability to manage multiple tasks, prioritize workload, and meet deadlines
- Proficiency in Microsoft Excel, including basic formulas and data organization
- Comfortable working with accounting software and learning new systems
- Strong written and verbal communication skills
- Professional discretion when handling confidential financial information
Required Skills
- Data entry accuracy and consistency
- Strong organizational and time-management skills
- Ability to identify discrepancies and follow up to resolution
- Basic analytical and problem-solving skills
- Dependability and accountability in completing assigned tasks
- Ability to work independently with minimal supervision
- Willingness to learn and take direction
Preferred Skills
- Experience with accounting software such as QuickBooks, NetSuite, Sage, or similar systems
- Familiarity with payroll processing and expense reimbursement workflows
- Basic knowledge of sales tax, invoices, and vendor statements
- Intermediate Excel skills (VLOOKUP/XLOOKUP, pivot tables a plus)
- Prior experience supporting audits or financial reviews
- Experience working in a fast-paced or small-team environment
Job Type: Full-time
Pay: $35,000.00 - $40,000.00 per year
Application Question(s):
- Do you have a minimum of 3 years of experience working in an accounting or bookkeeping role?
Do you have at least 3 years of professional experience using accounting software such as QuickBooks, NetSuite, or Sage?
Have you independently performed bank reconciliations for business accounts?
Do you have experience handling accounts payable and/or accounts receivable tasks for at least 3 years?
Have you entered journal entries and worked with the general ledger in a professional accounting environment?
Education:
- Bachelor's (Preferred)
Language:
- English (Required)
Location:
- Houston, TX 77057 (Preferred)
Shift availability:
- Day Shift (Required)
Work Location: In person
Salary : $35,000 - $40,000