What are the responsibilities and job description for the Assistant to the Leadership Team position at Gemma Power Systems?
Assistant to the Leadership Team
Location: Glastonbury, CT
Employment Type: Full-Time, In-person
Timing: Immediate
Position Summary
The Assistant to Leadership Team provides administrative and operational support to the Executive Office and Leadership Team. This role assists with travel coordination, scheduling, correspondence, supports event planning, and day-to-day business-related tasks to ensure the efficient operation of executive functions. The position requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Duties and Responsibilities
Administrative Support
- Provide day-to-day support to the Executive Assistant to the CEO and members of the Leadership Team.
- Assist with scheduling, preparing correspondence, reports, presentations, and other business documents.
- Draft, proofread, and distribute internal communications.
- Help maintain organized records, files, and contact lists.
Travel & Logistics Coordination
- Support with arranging domestic & international travel, including flights, hotels, transportation, and itineraries.
- Prepare detailed travel agendas and ensure all logistics are confirmed in advance.
- Handle last-minute travel changes and scheduling adjustments as needed.
- Track travel confirmations, receipts, and related documentation.
Scheduling & Follow-Up
- Assist with calendar coordination for meetings, calls, and appointments.
- Schedule conference calls, virtual meetings, and in-person meetings.
- Conduct follow-up calls and send reminders on behalf of the Executive Office.
- Track action items and ensure timely completion.
Event & Meeting Support
- Assist with planning & coordinating company meetings, leadership events, and off-site functions.
- Support logistics for internal events, including venue coordination, catering, materials, and attendee communication.
- Prepare meeting materials, agendas, and follow-up notes.
- Help coordinate travel & accommodations for attendees when required.
Business Errands & Special Projects
- Handle business-related errands & tasks as assigned by the Executive Assistant or CEO.
- Assist with special projects for the Executive Office and Leadership Team.
- Support confidential assignments with professionalism & discretion.
The above job responsibilities are intended to describe the general nature and level of work performed by individuals assigned to this position. The above list is not intended to be an exhaustive list of responsibilities, duties and skills required.
Desired Qualifications/Experience
- 2 years of administrative or executive support experience preferred.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Strong organizational & time-management skills.
- Excellent written & verbal communication skills.
- Ability to handle sensitive & confidential information.
- Detail-oriented with the ability to multitask and prioritize effectively.
- Professional demeanor and strong interpersonal skills.
- Proactive & resourceful.
- Highly dependable and responsive.
- Comfortable working with senior leadership.
- Strong problem-solving skills.
- Team-oriented with a positive attitude.
- Willingness to assist with occasional urgent or after-hours requests when necessary.
- Occasional travel (domestic & international) required to support events as needed.
Gemma Benefits
- Advancement & Growth Opportunities
- Paid Time Off (PTO)
- Comprehensive Nationwide Health and Welfare Benefits
- Company-Sponsored Events
- Financial Planning & Savings Resources
- 401(k) Retirement Savings Plan
- Paid Holidays
- Work-Life Balance
About Gemma Power Systems:
Gemma Power Systems, a wholly owned subsidiary of Argan Inc. (NYSE: AGX), is a leading Engineering, Procurement and Construction (EPC) company providing innovative solutions for the conventional power and renewable energy industries. Our wide-ranging and comprehensive experience comprises more than 22 GWs of installed or in construction capacity including state-of-the-art combined cycle and simple cycle gas turbine plants, solar facilities, wind facilities, biofuel plants, biomass projects, and environmental facilities spanning the continental United States.
Additional information about Gemma Power Systems can be found at www.gemmapower.com.
Gemma Power Systems is an equal opportunity employer. Employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other protected classification as established under federal, state, or local law.