What are the responsibilities and job description for the Administrative Assistant position at Gemini, Inc.?
Gemini is looking for an Administrative Assistant to join the team at our location in Decorah, IA! This position is responsible for providing professional administrative, front desk, and office coordination support for the manufacturing site. Come be a part of a positive, people-first culture that is focused on leveraging each team members’ strengths to help bring our customers’ unique signage products to life.
Wage Range: $18.49 - $22.81
Type: Full Time
Schedule: 1st Shift - 5 8-hour days 7:30 am -4:00 pm, Monday - Friday
A day in the life of an Administrative Assistant at Gemini is:
- Manage front desk operations by answering and routing incoming phone calls, greeting candidates, visitors, walk-in traffic, and vendors, and providing a professional first impression of the organization.
- Support the candidate and visitor experience by coordinating arrival details, notifying appropriate team members, maintaining sign-in procedures, and ensuring guests are directed appropriately.
- Provide administrative support to manufacturing leaders, including meeting coordination, document preparation, follow-up tracking, errands, and other day-to-day office needs.
- Coordinate vendor relationships and services for facility and office support needs, including landscaping, snow removal, cleaning services, and other site-related vendors.
- Support vendor communication, service scheduling, issue resolution, invoice follow-up, and coordination of on-site work to ensure services are completed timely and professionally.
- Coordinate event management details for meetings, employee events, leader gatherings, training sessions, and other company functions, including logistics, supplies, meals, room setup, communication, and follow-up.
- Plan and coordinate Connection Meeting luncheons, including meal ordering, attendance tracking, room preparation, and supply needs.
- Maintain office supplies, shared spaces, conference rooms, and front desk materials to ensure an organized and welcoming environment.
- Assist with internal communications, correspondence, reports, forms, and other documents as requested.
- Work with confidential information and uphold confidentiality, professionalism, and discretion.
- Follow all safety and quality rules and regulations.
- Display a continuous improvement driven mindset and actively participate in continuous improvement projects.
- Other duties as assigned.
Preferred Skills
- Role models Gemini’s Core Values.
- High level of computer proficiency, including Microsoft Office applications such as Outlook, Word, Excel, and PowerPoint.
- Excellent interpersonal skills, including the ability to provide professional and welcoming experience for employees, candidates, visitors, and vendors.
- Strong written and verbal communication skills.
- High level of attention to detail.
- Ability to prioritize and manage multiple tasks, interruptions, projects, errands, vendor needs, and event details in a fast-paced environment.
- Ability to work with people at all levels within the organization.
- Ability to adapt to and influence continuous improvement driven change.
- Willingness to participate in continuous improvement projects.
Qualifications
- High school diploma or equivalent required; Associate’s degree in Business Administration, Office Administration, or related field strongly preferred.
- Previous administrative, receptionist, office coordination, customer service, or related experience preferred.
- Must be able to handle confidential information with professionalism, discretion, and sound judgment.
- Experience coordinating vendors, events, meetings, or office support activities preferred.
- Experience providing professional front desk support in an office, manufacturing, or customer-facing environment preferred.
- Must have a valid driver’s license to support errands and company functions, as needed.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
The actual title and individual compensation packages are dependent upon various factors unique to each candidate including skillset, training, transferable skills, work experience, qualifications, business needs, market demands, and other job-related reasons. The base pay range is subject to change and may be modified in the future. This role is eligible for other benefits.
How we show we care
- Market-leading Benefits including Medical, Dental, & Vision insurance
- 4% Retirement Match with Profit Sharing
- Generous Paid Time Off (Vacation, Holiday, Parental, Volunteer, and Sick)
- Dental, Vision, Disability and Life Insurance
- Get Paid Weekly
- Use of Company Owned Resort in Hayward, WI
- Tuition Reimbursement Program
About Us
As a leader in the signage manufacturing industry, Gemini, Inc. has been providing stability to our employees since 1963. We know what it means to be human, and we strive to make sure our employees feel valued. Due to our incredible family of employees, we have grown substantially and are looking to grow our team further with like-minded individuals that share in our company values: Customer Commitment, Teamwork, Respect, Diversity, Stability, Stewardship. At the heart of our work is a simple but powerful vision: Successful Partners. Engaged People. Thriving Communities. This vision guides how we show up every day for our customers, for one another, and for the communities we call home.
- We are an Equal Opportunity employer committed to a diverse workforce. We do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, marital status, veteran status, or disability.
- Gemini will provide reasonable accommodations for qualified individuals with disabilities. For additional assistance email; hr.dept@geminisignproducts.com or call (507) 263-3957 and ask for the Human Resources Representative assigned to the location of interest.
- Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.
Salary : $18 - $23