PT Deputy Clerk

SUMMARY

Under the direction of the County Clerk, is responsible for clerical work in duties pertaining to elections and passports, and performing other clerical or manual office duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Provides general assistance to the County Clerk in performing administrative duties as defined in the state and county statutes, ordinances and codes.

· Answers phone calls and greets customers; providing general information to the public and answering questions and inquiries, providing specific information about elections and voter registration as well as information related to passports, marriage licenses, recorded documents, and providing referrals to other departments or staff as needed.

· Assist in conducting elections.

· Maintains accurate voter registration records.

· Verify voter identification, issuing correct ballots and securing voted ballots.

· Responsible for the security of the documents and safe return of those documents to the proper party.

· Performs general office support duties including, but not limited to, data entry, scanning and digitizing documents, customer service, preparing and maintaining reports, records and logs and routine office equipment maintenance.

· Issue passports, ensuring the forms are completed correctly and verifying information.

· Issue marriage licenses.

· Scheduling/calendaring for marriage licenses, passports, etc.

· Perform other duties as assigned or needed.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

· Operation of standard office equipment, including a personal computer and job-related software applications.

· Operation of standard and specialized record and document scanning, copying, retrieval and maintenance

equipment.

· Bookkeeping and recordkeeping practices and procedures.

· Current office practices and procedures.

· English, grammar, spelling, punctuation and composition.

Ability to:

· Interpret applicable federal, state and county ordinances, codes, statutes and regulations.

· Interpret and explain county department functions, policies and procedures.

· Maintain records efficiently and accurately.

· Explain regulatory compliance issues related to the department’s function.

· Understand and follow oral and/or written policies, procedures and instructions.

· Operate standard office equipment and a personal computer using program applications appropriate to assigned duties.

· Operate standard and specialized document preparation, copying, archiving and retrieval equipment.

· Communicate effectively both orally and in writing.

· Establish and maintain effective working relationships with other county employees, supervisory personnel, state and local elected and appointed officials and the public.

· Deal tactfully and diplomatically with government officials, elected and appointed officials and the general public.

· Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-

sensitive deadlines.

· Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks in a timely manner.

· Perform time management and scheduling functions, meet deadlines and set project priorities.

· Make sound and reasonable decisions in accordance with laws, ordinances, regulations and established

procedures.

· Maintain a professional demeanor during stressful situations, respond courteously to customer inquiries which are sometimes controversial or adversarial.

· Demonstrate integrity, ingenuity and inventiveness in the performance of assigned tasks.

ACCEPTABLE EXPERIENCE AND TRAINING

· High school diploma or GED equivalency is required and business office training is preferred; and

· Two (2) years office experience

· Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

SPECIAL QUALIFICATIONS

· Ability to complete annual Department of State Passport Services certification

TYPICAL PHYSICAL REQUIREMENTS

· Ability to discern verbal instructions and communicate effectively with the public and other employees on the telephone and in person.

· Ability to comprehend written instructions and review, evaluate and prepare a variety of written/typed documents and materials.

· Ability to operate a personal computer as well as standard and specialized office equipment.

· Ability to lift up to 30 pounds, to sit and work at a keyboard for an extended period of time and work in an office environment.

· Ability to work in varying conditions indoors and outdoors.

Application Process

· Applications are available on the Gem County website at: http://www.gemcounty.org/files/human-resources/publications/EmploymentApplication-Form.pdf.

· Applications along with a resume should be submitted directly to the Gem County Clerk’s Office at 415 E. Main St. Room 202 Emmett, ID 83617 in person or by mail.

· Questions regarding this job opening should be addressed to Clerk Leandra Rountree at clerk@co.gem.id.us or 208-365-4561. Applications will be accepted until the position is filled.

DISCLAIMER:

To perform this job successfully, an individual must be able to perform the essential functions satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice.

Pay: From $17.25 per hour

Benefits:

• 401(k)
• 457(b)
• Bereavement leave
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid jury duty
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $17