Office Manager

At Geiss Med Hospice, we believe in cherishing every moment of life. We understand that facing a life-limiting illness or injury can be overwhelming, which is why we are here to provide a comforting hand and a listening ear. Our team of dedicated medical professionals and compassionate caregivers is committed to easing pain, managing symptoms, and providing emotional and spiritual support in a manner that respects your personal choices and preferences.

We are not just focused on the patient but also on their loved ones, offering support and guidance through these challenging times. Our goal is to ensure that you and your family can focus on spending quality time together, while we take care of the rest.

Why Join Geiss Med Hospice?

• Compassionate Care: Join a team that prioritizes empathy and personalized care, ensuring that every patient and family feels supported.
• Professional Growth: We offer continuous learning and development opportunities to help you advance your career in a meaningful way.
• Collaborative Environment: Work alongside a dedicated team of professionals who share your passion for making a difference.
• Holistic Support: Engage in a holistic approach to hospice care that addresses physical, emotional, and spiritual needs.
• Community Impact: Be a part of an organization that makes a tangible difference in the lives of patients and their families.
  
  

At Geiss Med Hospice, we are more than just healthcare providers; we are a source of comfort and hope. If you are passionate about making a positive impact and are dedicated to compassionate care, we invite you to join our team and help us make a difference, one moment at a time.

Job Title: Office Manager – Hospice

Geiss Med Hospice

Location: Santa Ana, CA

Job Type: Full-Time, On-Site

Salary Range: $80,000 – $90,000 per year (Depending on Experience)

Position Summary

The Office Manager plays a key role in overseeing the daily administrative operations of the hospice office. This position ensures the office runs smoothly, supports staff and leadership, maintains accurate records, and helps keep communication flowing across teams. This role is essential in supporting high-quality, compassionate care for patients and their families.

Key Responsibilities

• Oversee daily office operations and ensure an organized, efficient work environment
• Track expenses and maintain accurate administrative and financial records
• Manage office supplies, equipment, and vendor coordination
• Support payroll processing, including review of timesheets and mileage logs
• Assist with onboarding new hires and ensure completion of required documentation
• Maintain employee files, licenses, certifications, and evaluations
• Ensure vendor contracts and documentation remain current and compliant
• Process invoices and coordinate approvals as needed
• Serve as a central point of communication between administrative staff, clinical teams, leadership, and patient families
• Support scheduling, coordination, and general office needs
• Plan team meetings, staff events, and office activities
• Perform additional duties as assigned
  
  

Required Qualifications

• High School Diploma or equivalent required; Bachelor’s Degree preferred
• Minimum 2 years of office management experience in healthcare or hospice required
• Experience maintaining HR files, supporting payroll processes, and preparing for regulatory surveys (e.g., Joint Commission) preferred
• Familiarity with California HR practices is a plus
• Strong organizational, communication, and leadership skills
• Ability to multitask and problem-solve in a fast-paced environment
• Professional, compassionate, and team-oriented approach
  
  

Technical Skills

• Proficient in Microsoft Office (Excel, Word, Outlook)
• Experience with EMR systems, preferably in hospice or healthcare settings
  
  

Compensation & Benefits

• Salary: $80,000 – $90,000 per year, depending on experience
• Full-time position with benefits eligibility (per company policy)
  
  

Pay Range for Posted Region: $80,000 USD - $90,000 USD