What are the responsibilities and job description for the Accounts Payable Specialist position at Gehring LP?
Job Overview
We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. This role requires proficiency in financial software and a strong understanding of corporate accounting practices.
Job Description:
- In this position you will be responsible for, but not limited to the following tasks:
- Maintain vendor master data in our ERP system
- 1099 maintenance
- Process/post all incoming invoices after they have been approved and appropriate documentation is in place (i.e. process 3-way P.O. matching invoices)
- Process all vendor payments according to payment terms
- Process expense reimbursement for all employees (post and process checks)
- Process credit card bills
- Intercompany reconciliations with related parties, revaluation of EUR payables at month end, update Intercompany section in Operational review
- Respond to all vendor inquiries, reconcile vendor statements, research and correct discrepancies
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices (e.g. respect correct GL account coding, department designation and accurate job costing)
- Reconciliation of accrued receiving account in conjunction with open PO report
- Post all incoming/outgoing payments from all bank accounts
Competencies
- Business Acumen.
- Communication (verbal and written).
- Accuracy.
- Global & Cultural Awareness.
- Highest ethical practices and strict confidentiality are required at all times.
Supervisory Responsibility
N/A
Work Environment / Physical Demands
This job operates in a professional office environment. This role routinely uses standard office equipment.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job as described above.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; and effectively communicate with others. The employee must occasionally lift or move office products and supplies, up to 20 pounds.
Required Education and Experience
5 years of Accounts Payable experience
High school diploma required, college courses in accounting preferred
Strong work ethics, be well organized and a self-starter
Ability to follow standard filing procedures
Detail oriented, professional attitude, reliable
Proficient in Excel
Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
Ability to communicate effectively verbally and in writing
Ability to interact with employees and vendors in a professional manner
Preferred Education and Experience
Associate's degree in accounting.
Other Duties
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required for this job. Duties, responsibilities, work hours, location or activities may change at any time upon notice at the company’s sole discretion.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Work Location: In person