What are the responsibilities and job description for the Human Resources Assistant Manager position at Geary Pacific Supply?
Description
The HR Assistant Manager Position will support HR leadership in the development, implementation, and communication of human resource policies, and administrative services such as new hire onboarding, scheduling employee screening, payroll backup, employee communications and programs, updating and documenting HR processes, filing and scanning. This is not a remote position. Must report to Anaheim, CA location daily.
Essential Duties And Responsibilities
Maintains mandatory Federal, State, and Local legal postings in a conspicuous area of Home Office and all branch location bulletin boards.
Creates and maintains personnel record keeping according to local, state, and federal laws related to new hires, medical information, employee reviews, promotions, transfers, terminations, and exit interviews.
Works with in-house recruiter and hiring manager to select, test, background check, conduct employment references, drug screen, and extend offer to desired candidates.
Schedules, and helps conduct new hire orientation that emphasizes the importance and value of welcoming and integrating new employees into Geary Pacific’s culture.
Communicates, and monitors Company’s Performance Management Program; ensures necessary Input and Developmental forms are completed and Accountable Manager is meeting with employees monthly, quarterly, and annually to gauge actual performance against desired performance.
Assists employees with various human resources needs, paperwork and general issues.
Maintains benefit census information such as medical, dental, vision, life and AD&D, 401K, 125, LTD, and supplemental benefits enrollments and contribution amounts for broker/provider marketing purposes.
Provides all benefit enrollment forms to new hires and updates coverages as qualifying events occur; forwards completed forms to HR Manager for.
Assists HR Manager to assure company compliance with the provisions of ERISA.
Maintains compliance with federal and state laws related to privacy, security, confidentiality and protection of information resources.
Inventorying the uses and disclosures of Protected Health Information by the company;
Assist HR Manager in Implementing, scheduling, and insuring completion of training programs by all team members.
Help to ensure that all compliance documents are drafted, implemented, and delivered, as applicable. The documents may include amendments to plan documents, changes to business associate contracts, Privacy Policy, and the Notice of Privacy Practices
Document and keep track of authorizations, complaint forms, logs and other documents to be used to comply with HIPAA’s privacy requirements;
Help administer the process for receiving, documenting, tracking, investigating and taking action on all complaints concerning the Company’s uses and disclosures of Protected Health Information.
Maintaining documentation in accordance with the record retention provisions of the Privacy Policy;
Assist HR Manager with Workers Compensation injuries/illnesses to obtain the details of the occurrence; contacts insurance carrier to inform them of the event and provide the necessary information requested such as length of duty, address, phone number, position, pay rate, incident, etc.
Enters new employee information in Paycom payroll software.
Back-up to Payroll Processing weekly payroll per GP Payroll SOP.
Assist with Enrolling eligible employees into company 401(k) program through vendor website and enter contribution amount into payroll software.
Maintain all company job descriptions; maintains constant communication with managers and employees to update duties as they change.
Updates general employee bulletin boards in all branch locations with employee news, correspondence, etc.
Monitors employee anniversary dates and advises HR Manager of 10, 15, 20, 25, and 30 year rings per service recognition policy.
Completes and returns all employment verifications upon request.
Maintains company SOP’s
Serves as a member of the Safety Committee and attends monthly meetings.
Minimum Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Must be highly organized and help the department stay in compliance with all laws and regulations for 8 states. This is not a remote position. Must work along side of HR Manager daily in the office.
Undergraduate degree, preferably in Human Resources or Business Administration.
Minimum of 5 years of work experience in Human Resources.
PHR/SPHR certification preferred.
Must possess excellent oral and written communication skills.
To perform this job successfully, an individual should have a strong working knowledge of Microsoft Office products such as Word, Excel, PowerPoint, Access, and Outlook.
Proficiency in various HRIS and payroll software systems.
Familiarity with job posting boards such as Indeed.com, etc.
Salary $70 to $75k
The HR Assistant Manager Position will support HR leadership in the development, implementation, and communication of human resource policies, and administrative services such as new hire onboarding, scheduling employee screening, payroll backup, employee communications and programs, updating and documenting HR processes, filing and scanning. This is not a remote position. Must report to Anaheim, CA location daily.
Essential Duties And Responsibilities
Maintains mandatory Federal, State, and Local legal postings in a conspicuous area of Home Office and all branch location bulletin boards.
Creates and maintains personnel record keeping according to local, state, and federal laws related to new hires, medical information, employee reviews, promotions, transfers, terminations, and exit interviews.
Works with in-house recruiter and hiring manager to select, test, background check, conduct employment references, drug screen, and extend offer to desired candidates.
Schedules, and helps conduct new hire orientation that emphasizes the importance and value of welcoming and integrating new employees into Geary Pacific’s culture.
Communicates, and monitors Company’s Performance Management Program; ensures necessary Input and Developmental forms are completed and Accountable Manager is meeting with employees monthly, quarterly, and annually to gauge actual performance against desired performance.
Assists employees with various human resources needs, paperwork and general issues.
Maintains benefit census information such as medical, dental, vision, life and AD&D, 401K, 125, LTD, and supplemental benefits enrollments and contribution amounts for broker/provider marketing purposes.
Provides all benefit enrollment forms to new hires and updates coverages as qualifying events occur; forwards completed forms to HR Manager for.
Assists HR Manager to assure company compliance with the provisions of ERISA.
Maintains compliance with federal and state laws related to privacy, security, confidentiality and protection of information resources.
Inventorying the uses and disclosures of Protected Health Information by the company;
Assist HR Manager in Implementing, scheduling, and insuring completion of training programs by all team members.
Help to ensure that all compliance documents are drafted, implemented, and delivered, as applicable. The documents may include amendments to plan documents, changes to business associate contracts, Privacy Policy, and the Notice of Privacy Practices
Document and keep track of authorizations, complaint forms, logs and other documents to be used to comply with HIPAA’s privacy requirements;
Help administer the process for receiving, documenting, tracking, investigating and taking action on all complaints concerning the Company’s uses and disclosures of Protected Health Information.
Maintaining documentation in accordance with the record retention provisions of the Privacy Policy;
Assist HR Manager with Workers Compensation injuries/illnesses to obtain the details of the occurrence; contacts insurance carrier to inform them of the event and provide the necessary information requested such as length of duty, address, phone number, position, pay rate, incident, etc.
Enters new employee information in Paycom payroll software.
Back-up to Payroll Processing weekly payroll per GP Payroll SOP.
Assist with Enrolling eligible employees into company 401(k) program through vendor website and enter contribution amount into payroll software.
Maintain all company job descriptions; maintains constant communication with managers and employees to update duties as they change.
Updates general employee bulletin boards in all branch locations with employee news, correspondence, etc.
Monitors employee anniversary dates and advises HR Manager of 10, 15, 20, 25, and 30 year rings per service recognition policy.
Completes and returns all employment verifications upon request.
Maintains company SOP’s
Serves as a member of the Safety Committee and attends monthly meetings.
Minimum Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Must be highly organized and help the department stay in compliance with all laws and regulations for 8 states. This is not a remote position. Must work along side of HR Manager daily in the office.
Undergraduate degree, preferably in Human Resources or Business Administration.
Minimum of 5 years of work experience in Human Resources.
PHR/SPHR certification preferred.
Must possess excellent oral and written communication skills.
To perform this job successfully, an individual should have a strong working knowledge of Microsoft Office products such as Word, Excel, PowerPoint, Access, and Outlook.
Proficiency in various HRIS and payroll software systems.
Familiarity with job posting boards such as Indeed.com, etc.
Salary $70 to $75k
Salary : $70,000 - $75,000
