What are the responsibilities and job description for the HVAC Project Coordinator position at GD Resources?
GD Resources LLC is seeking an experienced, full-time HVAC Project Coordinator to provide on-site management of a preventative maintenance and repair contract at the Dallas VA Medical Center, Herzog Veteran Resource Center, and Grand Prairie VA Outpatient Clinic. This is a critical, client-facing role requiring daily on-site presence throughout the life of the contract.
Key responsibilities
- Provide full-time, on-site management and oversight of all HVAC maintenance activities across Dallas VA, Herzog, and Grand Prairie campuses
- Direct, coordinate, and schedule service providers and subcontractors for all preventative maintenance, corrective repairs, and emergency service calls
- Organize scheduling based on equipment maintenance schedules, location, application, and running time — including emergency response coordination available 24/7
- Ensure all contractors adhere to VA check-in and check-out processes and comply with OSHA lockout/tagout (LOTO) standards per 29 CFR 1910 and 1926
- Manage and coordinate all service documentation to VA standards; submit maintenance logs no later than 3 business days after completion of work
- Conduct annual review with OEM manufacturers to assess and update the preventative maintenance program based on current recommendations
- Liaise directly with the Contracting Officer Representative (COR) on deficiencies, special projects, corrective repairs, and emergency situations
- Support remote troubleshooting and provide planning guidance across the service team
Qualifications
- 3–5 years of experience in HVAC, electrical, or facilities operations management — required
- Demonstrated ability to oversee multi-trade subcontractors and coordinate complex maintenance schedules across multiple sites
- Familiarity with ASHRAE standards, OSHA 29 CFR 1910/1926 LOTO procedures, and TCEQ compliance requirements
- Experience managing documentation and maintenance logs in compliance with government or institutional standards
- Strong organizational and communication skills; ability to coordinate multiple contractors simultaneously in a high-compliance environment
- Prior experience working in VA, federal, or healthcare facility environments is a strong plus
- Must be able to pass a federal background check for VA facility access
Work environment
This is a full-time, on-site position. Work is performed at active VA medical facilities in the Dallas metropolitan area. The role supports an active federal contract running base year plus four option years (starting June 2026). Normal working hours are Monday–Friday, 7:30 a.m. to 4:30 p.m., excluding federal holidays, with availability required for emergency response coordination 24 hours a day, 7 days a week.
Equal Opportunity Employer
GD Resources LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.