What are the responsibilities and job description for the Billing Coordinator position at GC Aluminum, Inc.?
Company Overview
GC Aluminum, Inc. has been in business for 20 years, and is one of North America’s largest trader of aluminum extrusion products. We partner with clients in varying industries, and manufacturers and suppliers overseas.
The Challenge
Our growing client portfolio and increasing transaction volume have created bottlenecks in our billing operations. Invoice discrepancies, delayed reconciliations and payments, and manual processes are affecting our cash flow and customer relationships. We need a detail-oriented, proactive, and fast-pivoting professional who can bring order to our billing function and ensure accuracy and prompt data entry from the first touchpoint. This role is critical to maintaining financial health and client satisfaction as we continue to expand.
This position will start as Part-Time, Monday - Friday 20-30 hours a week, with the potential to convert to Full-Time.
Key Responsibilities
- Process and record financial records into accounting software (QuickBooks), including bills, invoices, and receipts, with high attention to detail.
- Verify billing data, ensuring accuracy in quantities, prices, terms, and applicable surcharges (e.g., freight or tariffs).
- Monitor and report billing discrepancies or disputes, escalating when necessary, and process credits, adjustments, or refunds as needed.
- Monitor accounts receivable and aging, and follow up with customers on outstanding payments in a professional and timely manner to ensure prompt collections.
- Maintain accurate records of invoices, receipts, adjustments and correspondence for audit readiness.
- Prepare and update financial reports related to billing and revenue tracking.
- Work with internal teams (sales, logistics, operations) to resolve billing errors.
- Provide general administrative assistance related to support financial operations as needed.
Qualifications
- Education: High School Diploma required. An Associate's degree in Accounting, Finance, Business Administration, or a related field is preferred.
- Experience: 2 years of experience in billing, invoicing, or accounts receivable, preferably in importing, trading, logistics, or manufacturing industries.
- Accounting Software: Strong proficiency in QuickBooks Desktop or similar accounting software.
- Adaptable and Flexible: Able to thrive in a high-volume, fast-paced environment with shifting priorities and operational complexities
- Critical Thinker: Able to understand the entire billing process and can identify root causes, not just symptoms
- Meticulous Attention to Detail: Able to catch discrepancies that others miss
- Highly Organized: Able to manage multiple client portfolios and competing priorities simultaneously
- Strong Communicator: Can explain complex billing matters clearly to both finance and non-finance stakeholders
- Self-directed and Accountable: Requires minimal supervision while consistently meeting deadlines
Nice to Have
- General knowledge of international logistics operations and supply chain processes.
- Proficiency in Microsoft Excel and financial reporting tools.
- Bilingual in Mandarin or Cantonese.
Compensation: $23 - $34 (DOE) eligible for bonuses and incentive plans. The offered compensation may vary based on factors such as geographic location, business need, market conditions, proficiencies, skills, education, and experience.
The company offers 401(k) with matching, paid time off, 8 holidays, and a medical allowance monthly (we do not have group health insurance).