Administrative Assistant

Gateway Rehab Center (GRC) is looking for a Full-time Administrative Assistant to support the clinical and therapy teams within Moffett House, GRC's Halfway House in Beaver Falls, PA. This role provides administrative and operational support by coordinating patient services, managing program records, facilitating communication with healthcare providers and community resources, and helping ensure the smooth day-to-day operation of the program.

Responsibilities

• Provides administrative support to the clinical manager and therapy staff.
• Assists the Clinical Managers in coordinating staff training and keeps timely training records for all staff on campus.
• Assists Clinical Manager in coordinating programs admissions, LOAs, hospital transfers and discharges in Aura.
• Schedules necessary appointments and transportation for patients as requested by clinical team.
• Provides communication with medical team relating to but not limited to: Prescriptions from outside provider. Medical complaints and tasking in Aura. Prescription refill requests. Medication reconciliation: notifies medical team regarding admissions and discharges and obtaining prescriptions. Communicate with pharmacy and medical team to assure continuity of medical care. Ordering of medical supplies.
• Communicates with local and state insurance services as it relates to funding and EBT benefits.
• Completes assessments for intake and discharge when applicable.
• Creates intake packets for new patients and assures these are up to date, complete and available for new admissions.
• Ordering and maintaining inventory of office supplies for the staff and orders when needed with approval from management.
• Ordering inventory, maintaining stock, facilitating transactions and communicating with Gift Shop Manager (if applicable).
• Provide monitoring of medication self-administration as needed.
• Provide patient transportation as needed.

Knowledge, Skills, and Abilities

• General office procedure knowledge and experience.
• Computer literate with working knowledge of WORD and Excel.
• Strong organization and communication skills.
• Understanding of addiction and recovery is helpful.

• High school diploma or equivalent required.

Preferred Requirements

• Post high school or business/secretarial school.

Additional Requirements

• Pass PA Criminal Background Check
• Obtain Child Abuse and FBI Fingerprinting Clearances
• Pass drug screen
• 2-Step TB Test
• Obtain CPR/First Aid Certification

Work Conditions

• Substance use disorder treatment center.
• Favorable working conditions.
• Minimal physical demand.

Gateway Rehab is an Equal Opportunity Employer committed to diversity, equity, inclusion, and belonging. We value diverse voices and lived experiences that strengthen our mission and impact.