What are the responsibilities and job description for the Administrative Assistant - Washington, PA position at Gateway Rehabilitation Center?
Gateway has a wonderful opportunity for an Administrative Assistant in our Detox center located in Washington, PA. Our Assistant will provide administrative and clerical support for the Detox Department. This position receives regular supervision and instruction.
Responsibilities:
- Provides administrative and clerical support to the Director of Nursing, Nursing and Detox staff.
- Processes pharmacy invoice to ensure accuracy and appropriate payment responsibility.
- Inventories, orders and stocks medical and office supplies and forms for the Detox and nursing staff.
- Performs data entry and clerical duties.
- Ensures Nursing staff complete patient chart documentation in coordination with Medical Records.
- Answers phones and transfers caller to appropriate staff person and responds to requests for information.
- Assists in contacting staff to request coverage for Nursing staff call offs.
- Coordinates with clinical staff to ensure outside medical/psychiatric appointments are scheduled.
- Orients patients to Detox unit and assists with patient housekeeping needs.
- Assists patients in completing consents as needed.
- Prepares charts for new admissions.
- Audits charts as needed.
- Tracks and maintains up-to-date Nursing staff licenses, certification, and other documentation required by law or regulatory bodies.
- Substitutes for Medical Administrative Assistant as needed.
- Attends mandatory GRC trainings and in-services.
- Other duties as assigned.
Knowledge, Skills, and Abilities:
- Excellent oral and written communication skills required.
- Strong computer skills required.
Basic Requirements:
- High school diploma or GED
Preferred Requirements:
- Previous experience in a medical setting
Other Requirements:
- Pass PA Criminal Background Check
- Obtain FBI and Child Abuse Clearances
- Pass Drug Screen
- TB Test
Work Conditions:
- Drug and Alcohol Favorable working conditions.
- Minimal physical demands.
- Significant mental demands include establishing priorities, meeting deadlines, paying attention to detail, and managing multiple tasks at one time.
GATEWAY IS AN EQUAL OPPORTUNITY EMPLOYER M/F/V/D