Accounts Payable Specialist

Manages day-to-day accounts payable operations by reviewing and approving vendor invoices for products and services, ensuring accuracy and compliance prior to payment processing. Utilizes accounting systems to process payments, generate check runs, and maintain timely and accurate payment activity.

Responsibilities

• Process and manage high-volume accounts payable transactions, including vendor invoices, payment requests, employee expenses, ACH payments, wire transfers, and check runs.
• Review invoices for accuracy, proper coding, approvals, and compliance with company policies, internal controls, and SOX requirements.
• Maintain vendor records and supporting documentation, including W-9s, banking information, vendor setup, and account updates.
• Monitor and manage shared accounts payable in boxes, responding to vendor and internal inquiries in a timely and professional manner.
• Research and resolve invoice discrepancies, payment issues, exception items, and outstanding vendor balances.
• Prepare and reconcile vendor statements, aging reports, and accounts payable reconciliations to support month-end close and audit readiness.
• Coordinate with internal departments such as Treasury, Operations, Purchasing, and Management to prioritize payments and resolve invoicing concerns.
• Utilize ERP and financial systems including Oracle E-Business Suite, Microsoft Dynamics 365, CMMS IVARA, and other accounting software to process transactions and maintain accurate records.
• Support weekly and monthly reporting, operational metrics, and special projects assigned.
• Assist with process improvements and workflow efficiencies to enhance payment accuracy, reduce backlogs, and improve vendor satisfaction.
• Maintain organized electronic records and documentation using imaging systems and Microsoft Office applications including Excel, Outlook, and Word.
• Work effectively in a fast-paced, team-oriented environment while managing multiple priorities with strong attention to detail and accuracy.
• Assist with month end processes and JL and JE auditing.
  
  

Requirements & Qualifications

• 3 years of experience in Accounts Payable, Accounting, or a related finance role.
• Strong understanding of accounts payable processes, invoice coding, reconciliations, and general ledger entries.
• Experience working in high-volume AP environments supporting multiple entities or locations.
• Proficiency with ERP and financial systems such as Oracle, Microsoft Dynamics 365, or similar accounting platforms.
• Strong Microsoft Office skills, particularly in Excel, Outlook, and Word.
• Excellent attention to detail, organizational skills, and time management abilities.
• Strong communication and interpersonal skills with the ability to work effectively with vendors and internal departments.
• Ability to research and resolve discrepancies, prioritize tasks, and adapt to changing workloads in a fast-paced environment.
• Knowledge of payment processing methods, vendor maintenance, and compliance procedures including SOX controls.
• Team-oriented mindset with strong analytical and problem-solving skills.
• Associate or Bachelor’s degree in Accounting, Finance, Business, or related field preferred.