What are the responsibilities and job description for the Billing Specialist (Childcare Center) position at Gateway Association, Inc. (Gateway Developmental Learning Center)?
Company Overview
Gateway Association, Inc. is dedicated to providing inclusive and nurturing childcare programs that support each child's unique development. Our facilities promote independent learning through engaging activities, outdoor play, and field trips, fostering a positive environment for children aged 1-12 with and without special needs.
Job Summary
Gateway Developmental Learning Center is seeking a detail-oriented, organized, and dependable Billing Specialist to join our administrative team. The Billing Specialist plays an important role in keeping our financial operations running smoothly so our team can focus on providing high-quality, inclusive care and education to children.
This position is responsible for maintaining accurate family accounts, processing billing and payments, working with CCDF vouchers and other funding sources, and communicating with families regarding account questions and balances.
Responsibilities
- Process weekly billing and maintain accurate family accounts
- Review attendance and enrollment information for billing accuracy
- Process payments and maintain detailed records of transactions
- Monitor outstanding balances and assist with collections and payment arrangements
- Work with CCDF vouchers, reauthorizations, copays, and funding documentation
- Communicate with families regarding invoices, payments, balances, and billing questions
- Review and reconcile billing information with attendance records
- Maintain organized electronic and paper records
- Use QuickBooks Online, Google Drive, Microsoft Office, Brightwheel, and other administrative software
- Communicate with CCDF and other funding agencies as needed
- Work closely with administrative staff to resolve billing discrepancies
- Protect confidential family and financial information
- Follow Gateway policies and maintain accurate documentation
Qualifications
- Previous experience in billing, accounts receivable, bookkeeping, or a related administrative position
- Experience with CCDF vouchers and childcare billing strongly preferred
- Experience with collections and payment arrangements preferred
- Familiarity with QuickBooks Online, Google Drive, Microsoft Office, and Brightwheel preferred
- Strong attention to detail and excellent organizational skills
- Ability to work independently while also being an effective team member
- Strong written and verbal communication skills
- Professional and compassionate approach when communicating with families about financial matters
- Ability to maintain confidentiality and handle sensitive financial information
- Ability to prioritize multiple tasks and meet deadlines
What We Offer
Gateway is a mission-driven organization that values its employees and the important work they do every day. You will be joining a supportive team committed to providing quality care and education for children of all abilities.
Compensation: Hourly pay based on education and experience.
Gateway Association, Inc. is committed to providing an inclusive and welcoming environment for children, families, and employees. Join us in making a difference by ensuring our financial operations run smoothly so we can focus on providing exceptional care for children!
Pay: $16.00 - $19.00 per hour
Expected hours: 20.0 – 30.0 per week
Benefits:
- Employee discount
- Paid time off
Work Location: In person
Salary : $16 - $19