What are the responsibilities and job description for the Administrative Assistant position at GAT Airline Ground Support?
GAT is seeking a dynamic, dependable, and capable individual to join its team of aviation professionals. GAT offers a wide range of employee benefits to include major medical, 401K Plan, Dental and Vision coverage.
Classification: Variable Hour, Non-Exempt
Job Summary: Report directly to the General Manager. The primary day to day purpose and focus of this position is largely dictated on the immediate needs of the company.
Job Responsibilities
Classification: Variable Hour, Non-Exempt
Job Summary: Report directly to the General Manager. The primary day to day purpose and focus of this position is largely dictated on the immediate needs of the company.
Job Responsibilities
- Staffing: Work with the General Manager and HR to ensure staffing levels are maintained and to minimize hourly turnover.
- Source, screen and interview applicants using the competency-based interview guidelines found in hiring a guide and through the interview process
- Review and maintain an applicant tracking system
- Assist management team with maintaining staffing
- Conduct on-board orientation of new team members. Ensure use, execution, maintenance and administration of the on-boarding process.
- Investigate the applicability of out-of-scope. Secure customer's approval on the Daily Out of Scope form
- Daily timekeeping monitoring; identifies and resolves exceptions and obtains appropriate approvals prior to closing payroll for the pay period to ensure accuracy
- Publish and post memos as requested by management. Maintain a “Read and Initial” communication system and ensure all employees periodically review.
- Ensure corporate reports are forwarded to Corporate Headquarters, such as payroll change notices, profile changes
- Assist management with recruiting efforts, which includes coordinating advertising mediums, scheduling and/or conducting interviews, processing new hires, and scheduling classes for training and SIDA training, coordinating drug testing and background clearance
- Ensure OJI's are properly documented and sent to Corporate Headquarters
- Assist with purchasing as directed by management. Ensure purchase orders and/or approvals are obtained as required
- Adheres to company policies and procedures
- Perform other duties as assigned
- Must have a High School diploma, GED
- Must be at least 18 years of age
- Able to proficiently speak, read, and write in English
- Advanced Excellent computer skill
- Proficient in Microsoft Word, Excel, and Outlook
- Previous Administrative and payroll experience preferred
- Must successfully complete all training requirements and maintain certifications throughout employment
- Must clear an FBI fingerprint background check and obtain a custom seal
- Must pass a pre-employment drug screen
- Able to work and focus in a fast-paced environment
- Must be detail-oriented
- Must always be safety-minded while working
- Effectively communicates instructions, policies, and procedures others can follow
- Provide positive and constructive feedback
- Maintains an understanding of and follows all applicable federal, state, airport, and company regulations, policies and procedures