What are the responsibilities and job description for the Administrative Assistant position at Ansible Government Solutions?
Overview
Ansible Government Solutions, LLC (Ansible) is currently recruiting Administrative Assistants to support the VHA Consolidated Mail Outpatient Pharmacy (CMOP) located at 2962 S Longhorn Dr, Lancaster, TX 75146. Shift schedule is typically Monday-Friday, 6:00am-2:30pm or 3:00pm-11:30pm. If you accept employment with Ansible, you must also acknowledge that any assigned schedule is subject to change at the direction of either Ansible or its customers
Ansible Government Solutions, LLC (Ansible) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) providing Federal customers with solutions in many arenas. Our customers face wide-ranging challenges in the fields of national security, health care, and information technology. To address these challenges, we employ intelligent and committed staff who take care of our customers’ success as if it is their own.
Responsibilities
- Prepare reports, memos, letters, and other documents using word processing, spreadsheet, database, or presentation software
- File and retrieve corporate documents, records, and reports
- Greet visitors and determine whether they should be given access to specific individuals
- Schedule and coordinate meetings, appointments, and travel arrangements for supervisors and managers
- Prepare agendas and make arrangements for committee, board, and other meetings
- Record, transcribe and distribute minutes of meetings
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors
- Attend meetings to record minutes
- Manage and maintain executives' schedules
- Make travel arrangements for staff members
- Conduct general office duties such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work
- Provide information to callers about organization's activities, products, and personnel
- Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications
Qualifications
- High School Diploma or General Equivalency Diploma (GED) required
- Minimum of 6 years of experience in administrative support roles
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Ability to multitask and prioritize in a fast-paced environment
- Attention to detail and accuracy in work product
- Discretion and confidentiality in handling sensitive information
- Ability to work independently and as part of a team
- Familiarity with office management systems and procedures
- Typing proficiency – minimum 45 words per minute
- U.S. citizenship required
- Ability to obtain and maintain a government security clearance
- Must be able to understand how to perform basic mathematical calculations
- Must read, understand, speak, and write English fluently
All candidates must be able to:
- Sit, stand, walk, lift, squat, bend, twist, and reach above shoulders during the work shift
- Lift up to 50 lbs from floor to waist
- Lift up to 20 lbs
- Carry up to 40 lbs a reasonable distance
- Push/pull with 30 lbs of force
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.