What are the responsibilities and job description for the Assistant Controller position at Gastromed, LLC?
JOB TITLE: Assistant Controller
REPORTS TO: Controller / Chief Financial Officer
FLSA STATUS: Exempt
JOB SUMMARY:
The Assistant Controller supports the Controller and Finance Department in managing the organization’s accounting operations, financial reporting, payroll oversight, and internal control processes. This position assists with month-end and year-end closing, supervises day-to-day accounting activities, ensures the accuracy and integrity of financial data, and supports multi-entity financial consolidation. The Assistant Controller plays a key role in process improvement, financial analysis, and ensuring compliance with accounting standards and regulatory requirements.
QUALIFICATIONS/EDUCATION:
- Bachelor’s degree in Accounting, Finance, or related field required.
- CPA or CMA preferred but not required.
- Minimum 3–5 years of accounting experience; experience in healthcare or multi-entity organizations a plus.
- Strong understanding of GAAP, financial reporting, and internal controls.
- Experience with accounting software (QuickBooks, Sage, Netsuite or similar) and payroll systems (ADP preferred).
- Systems migration from Quickbooks to other ERP will be helpful.
- Advanced Excel skills required.
CERTIFICATIONS/LICENSES:
- CPA (Certified Public Accountant) Preferred but not required.
ABILITIES/SKILLS:
- Strong analytical and problem-solving abilities.
- High attention to detail and accuracy.
- Ability to manage multiple priorities and meet strict deadlines.
- Excellent communication and interpersonal skills.
- Ability to maintain confidentiality and work with sensitive information.
- Demonstrated ability to lead and collaborate within a team environment.
SUPERVISORY RESPONSIBILITIES:
N/A
ESSENTIAL DUTIES/ RESPONSIBILITIES:
Financial Reporting & Month-End Close
- Assist in preparing monthly, quarterly, and annual financial statements for multiple entities.
- Support the month-end and year-end close process, including journal entries, accruals, and account reconciliations.
- Review and approve journal entries, general ledger activity, and financial schedules.
- Prepare variance analysis and financial insights for leadership.
General Accounting Operations
- Oversee daily accounting activities including A/P, A/R, cash receipts, and bank reconciliations.
- Review and ensure accuracy of payroll-related journal entries, benefit allocations, and labor distribution.
- Support the Controller in developing and maintaining internal controls and accounting policies.
- Assist in managing fixed asset schedules, prepaid expenses, and amortization schedules.
- Coordinate credit card classifications, reconciliations, and monthly allocations.
Multi-Entity Support & Consolidation
- Assist in managing accounting operations across multiple entities, locations, and profit centers.
- Support financial consolidation, intercompany eliminations, and reconciliation of intercompany balances.
- Track and reconcile transfers, reimbursements, and shared cost allocations.
Audit & Compliance
- Prepare audit schedules and assist with internal and external audits.
- Ensure compliance with GAAP and relevant federal, state, and local regulations.
- Support tax filings, regulatory submissions, and annual renewals as needed.
Process Improvement & Systems Support
- Recommend and implement improvements to accounting systems and workflows.
- Assist with upgrades, integrations, and optimization of accounting and payroll systems (e.g., QuickBooks, ADP Workforce Now).
- Identify efficiency gaps and propose enhancements to streamline operations.
Leadership & Supervisory Responsibilities
- Provide guidance to accounting staff, including A/P, A/R, and payroll support staff.
- Assist in reviewing work, training team members, and supporting professional development.
- Serve as acting Controller in their absence.
Additional Responsibilities
- Assist with budgeting and forecasting tasks as assigned.
- Prepare ad-hoc reports and financial analysis for management.
- Perform other duties as assigned by the Controller or CFO.
Compensation & Benefits
We offer a competitive salary, and Employee Health Insurance is covered at 100%.
Additional benefits include:
- Dental insurance
- Vision insurance
- Life insurance
- 401(k) plan
- Short-term Disability
- Gap Insurance