What are the responsibilities and job description for the Business Services Administrator position at Gaston County Government?
The duties listed below are not all of the duties that may be assigned but are those that are considered as essential for an employee to perform.
- Direct, instruct, and supervise Public Health Business Services staff, making recommendations for hiring and terminations, disciplinary actions, evaluations, and other related personnel functions to manage the daily Public Health Business Services operations and communications and provide guidance to staff. Design, implement, and update policies and procedures to maximize the efficiency and educate the Business Services division to meet Federal, State, County, and Accreditation requirements. Assist all Business Services staff with job tasks and duties. Directly supervise the Assistant Business Services Administrator, Grants Coordinator, Office Manager, Accountant II, and Procurement Analyst. Act as backup to the Assistant Business Services Administrator, Grants Coordinator, and Office Manager.
- Prepare, develop, monitor, and oversee Public Health expense and revenue budgets, including county, grant, Medicaid Cost Settlement, carryforward, and other funding sources. Analyze financial data, review and approve budget transactions, project expenditures and revenues, direct and compile position funding allocations, and coordinate with County Budget staff and Public Health divisions to ensure fiscal accountability and compliance with GAAP, Federal, State, and local regulations and statutes. Assist Public Health staff with annual operating and personnel budget development for county and grant-funded programs. Complete chart of account setup and maintenance for divisions, programs, grants, and projects, and analyze HLT accounts to improve expenditure tracking and reporting. Monitor budget performance, analyze fiscal year variances and trends, prepare budget amendments and funding adjustments as needed, and develop financial forecasts to support decision-making. Provide financial analysis and recommendations to leadership, support audits and financial reporting requirements, and prepare and present Public Health financial and budget reports to the HHS Board and other applicable boards and agencies to accurately communicate the department's financial status and funding outlook.
- Complete informal and formal competitive bidding for goods and services, and ensure compliance with Federal, State, and local policies, procedures, laws, regulations, and Standard Operating Procedures of grants. Document all procedures via History of the Procurement and Contract Process and Method of Procurement Justification. Complete all required documentation and communication for contract execution. Manage Public Health contracts and negotiate Public Health administrative contracts through review and consultation with applicable parties to assure legal and fiscal compliance. Executes contracts and processes changes for Health contracts as needed and understands contracts and grant information to inform strategic decisions of Public Health program managers. Trains Public Health staff on contract management and contract processes. Assist with Opioid Settlement contracts, contract change orders, purchase orders, and invoice processing.
Create and maintain the Business Services SharePoint page Frequently Asked Questions (FAQs), information, forms, documents, financials, etc. for all operations of Business Services (Accounts Payable, Revenue, Medicaid Cost Settlement, Contracts, Financials, Grants, Procurement, Human Resources, and P-Cards). Manage and evaluate the duties, tasks, and processes of accounting, finance, budget, procurement, grants, and human resources to maintain the procedures for financial processing and stability. Utilizes workflow management to identify, organize, and coordinate tasks to optimize and improve operations, efficiencies, processes, and errors or redundancies. Recognizes, initiates, completes, collaborates, and/or delegates projects within the division and department to streamline and modernize processes, procedures, and communication.
Complete Board Actions for Public Health which includes appropriation of grants, local funds, reimbursements, Opioid Settlement, Medicaid Cost Settlement, excess fee revenue, etc., contract awards, and proclamations (Fund 1000 Health, Fund 4005 Capital, Fund 2055 Opioid). Assists with Medicaid Cost Settlement audit. Tracks Medicaid Cost Settlement spending and revenue, operating, and capital accounts. Budget Medicaid Cost Settlement and separate director payments within the Public Health budget according to projected future cost settlements. Complete Accreditation documentation for applicable activities every year of an Accreditation Cycle.
Assist, analyze, approve, and authorize the department financial transactions using the finance system including accounts payable, contracts, contract change orders, purchasing, revenue, journal entries, budget, and procurement cards. Assist the County and State auditors by overseeing and verifying data and preparing reports to assure compliance with county, state, and federal requirements. Complete State fiscal monitoring audits.
Attends Public Health Management Team (weekly) and Health and Human Services Board (monthly) meetings. Facilitate monthly Business Services meetings for information sharing, updates, and committee reporting. Liaison between County Finance, County HR, and County Legal and Public Health. Attend County Department trainings, meetings, and committees (Extended Leadership, Food Committee, etc.) and present applicable information and updates to Management Team, Business Services, etc.
Provide and implement Business Services training and assistance for Public Health departments/divisions based on assessments, either by scheduling with outside resources or by developing in-service programs to assist with appropriate financial and resource education.
Carryout Performance Management (PM) roles and responsibilities, including identifying and communicating performance improvement opportunities and adjusting performance and practice to achieve established PM goals.
As needed, assist in preparedness and emergency response activities in situations that threaten the public's health (i.e. disease, outbreaks, natural disasters, etc.).
- Bachelor's Degree
- 3 Years experience in supervision and/or management
- 3 Years in budget and accounting
- A Valid Driver's License
Ideal candidates must have knowledge of generally acceptedaccounting procedures/practices; Ability to lead large diverse team; Experience in purchasing, payables, revenue, budgeting, and fiscal management; Knowledge with HIPAA; Proficient in Word/Excel; Good communication skills.The applicant selected must undergo a criminal background check and pass a drug screening test prior to employment
In compliance with G.S.153A-94.2 (b), if the position being filled requires an applicant for employment to work with children in any capacity, the County must require the applicant, if offered the position, to be subject to a criminal history record check conducted by the SBI. These checks must be performed in accordance with G.S.143B-1209.26, which authorizes the SBI to provide fingerprint-based state and national criminal record checks to cities and counties.
Salary : $47 - $78