Office Specialist

Are you able to multitask, enjoy engaging with people, and thrive in a fast-paced environment?  Do you have strong communication skills and a passion for enhancing the employee experience, delivering quality service, and advocating for those you support?  If so, the Office Specialist position may be the perfect opportunity for you!

As the Office Specialist, you play a key role in creating a positive first impression of our organization. You will serve as a welcoming point of contact for  visitors, vendors, and customers while handling inquiries from both internal and external partners. Through these interactions, the Office Specialist reflects our warm, professional, service-oriented culture and helps others see why this is a great organization to be a part of.

In addition to supporting external visitors, this role serves internal customers by coordinating company programs, supporting employee and management needs, and occasionally assisting the Human Resources team with a variety of administrative and operational tasks.

Are you a fit?

A successful candidate for this role is detailed oriented, proactive, and is an effective communicator. You are highly organized and able to prioritize your activities to ensure goals are achieved. Strong interpersonal skills are essential, along with the ability to advocate for both employees and the organization. Ultimately, your goal is to serve and support others by providing timely, thoughtful assistance while carefully safeguarding sensitive and confidential information.

Additional Responsibilities

• Respond to inquiries from employees, customers, vendors and visitors with empathy and care, and refers to the appropriate person, manager or department
• Respond to and coordinate ad hoc facilities-related requests, escalating to Facilities or Property Management as appropriate, while partnering with IT if necessary
• Order, track, and perform inventory of office supplies and refueling station
• Assist with placing catering orders and coordinating vendor access onsite
• Provide back-up support to Executive Assistants to ensure smooth business operations, alongside special projects including coordination, documentation, support and execution
• Autonomously complete administrative duties and functions in a timely, thorough, and accurate manner
• Assist with conference room scheduling and coordination of meetings including reservations, catering, and meeting setup prior to the scheduled start time
• Assist in scheduling company events, coordinating facility and technology needs
• Accurately compose clear and timely notifications regarding matters impacting the office
• Handle and distribute mail, equipment and badges
• Support the onboarding process of new employees in coordination of equipment pick up
• Serve as a point of contact to employees and guests regarding misplaced items
• Assist in supporting various employee programs in accordance with company guidelines
• Able to exercise discretion in the handling of confidential company or employment matters.
• Provide ad hoc administrative support to management

Experience

• High School Diploma or equivalent
• Minimum one year experience with office administration or relatable field, preferably supporting large teams
• Demonstrated working knowledge of MS Word, MS Excel, and PowerPoint
• Ability to quickly learn and work with multiple computer systems

Preferred Experience

• Associate or Bachelor’s degree, or currently pursuing a degree

Location Requirements

• Atlanta, GA – In office, 5 days a week

Physical Requirements

• Requires frequent movement throughout the office and facility to manage daily operations, support staff, and respond to various needs.
• Must be able to stand, walk, bend, kneel, crouch, and reach frequently throughout the day.
• Regularly required to lift, carry, and move items up to 50 pounds (e.g., office supplies, packages, equipment).
• Climbing step stools or ladders to retrieve or store items.
• Frequent use of hands and arms for handling documents, equipment, and office tools.
• Must have the stamina to be on feet for extended periods during events, meetings, or office setup tasks.
• Requires visual and auditory acuity for effective communication, document review, and use of office technology.
• Occasionally drives or travels off-site for errands, meetings, or facility-related responsibilities.

Our Purpose and Culture

At Gas South, we approach each day knowing we have an opportunity to make a difference in people’s lives. That means helping our customers save money with everyday low rates and treating them with dignity, honesty and respect. It means supporting our employees in their personal and professional lives, and it means we want to make sure our success directly benefits the communities we serve by giving back 5% of profits to support children in need. Through partnerships with non-profits like United Way, Salvation Army, Junior Achievement, Bert’s Big Adventure and many others, we’re proud to help make a difference.  At Gas South our employees bring their boldest ideas and most authentic selves to work, no matter their title, position or background.  We understand that our people are our most valuable assets. So, we treat them that way, with competitive benefits, flexible schedule options, and a fun, casual atmosphere.

Gas South affirms that it is an Equal Opportunity Employer whose actions and practices are consistent with fair employment.  In this regard, Gas South will not discriminate against any employee or applicant with regard to race, color, religion, sex, age, national origin, disability, pregnancy, childbirth or related medical conditions, genetic information, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  This policy applies to all terms and conditions of employment including recruiting, hiring, placement, training, promotion, lay-offs, transfers, leave of absence, compensation and termination.

Benefits for full-time employees include:

• Full medical, dental, and vision coverage
• Employer-paid life and disability coverage
• Annual employer contributions of up to 12.5% to your 401k
• Remote work options available based on business needs
• Annual performance incentive is a % of annual benchmark based on position level
• Paid four-week sabbatical every five years
• Opportunities to volunteer in the community
• Education assistance up to $5250 per year