Project Support & Coordination Specialist

GENERAL SUMMARY: This role is primarily focused on internal project management support—maintaining organization, communication, and follow-through across teams—while providing customer-facing coordination during key visits.

ESSENTIAL JOB FUNCTIONS:

• Create and manage project files using existing templates
• Create and manage project Gantt charts for each capital project (8-12 at a time)
• Track and update action item lists, meeting minutes, and task owner assignments
• Support communication (generally in MS Teams) across Sales, Engineering, Operations, and Service
• Assist in preparing progress summaries, visuals, and materials for project reviews
• Maintain a change control log for tracking scope shifts
• Monitor project costs vs. estimates and flag any variances to leadership
• Assist with logistical arrangements for customers (hotel suggestions, basic travel coordination, etc.)
• Organize meeting rooms, arrange lunches, and prepare an elevated welcoming environment for customers

KNOWLEDGE, SKILLS & ABILITIES:

• Highly organized, detail-oriented, and self-driven
• Strong written and verbal communication
• Familiarity with—or demonstrated ability to learn—tools like MS Project, Teams, Excel, and Planner
  Prior experience in project coordination, administrative support, and/or manufacturing

EDUCATION & EXPERIENCE:  

• Associate degree in Business, Engineering Technology, or a related field preferred or equivalent work experience in a manufacturing, administrative, or project coordination setting
• Must be comfortable using computers and Microsoft applications
• Prior experience working with ERP systems
• Prior exposure to capital equipment, project workflows, or manufacturing environments is beneficial but not required

PHYSICAL REQUIREMENTS: Lifting to a maximum of 50 pounds. This job requires extensive amounts of walking, standing, sitting, squatting, kneeling, climbing as required to effectively perform the job.