Equipment & Vendor Coordinator (CSR)

Job Summary

The Equipment Administrator CSR is responsible for sourcing, managing, and tracking third-party equipment to support project needs. This role ensures timely procurement, accurate documentation, vendor performance evaluation, and effective coordination between project teams and procurement. The position plays a key role in maintaining operational efficiency and equipment availability across projects.

Job Description

• Source and vet vendors to provide third-party equipment to projects
• Maintain an approved/preferred vendor list
• Assess vendor performance
• Create requisitions and provide to Procurement within 48 hours of identified need, including communication to project teams; assess rentals with all applicable fees, taxes, and repair costs
• Ensure requisitions are updated within 48 hours from project meetings or when changes impact rental durations
• Provide timely feedback within 48 hours to project teams regarding sourced equipment
• Manage downed equipment to resolution and follow up with the project within 24 hours
• Ensure accurate and timely receipts are documented within the system of record for all rentals and repairs
• Perform monthly checks of vendor statements against processed invoices
• Coordinate updates to facilitate closure of purchase orders (POs) in line with Equipment Department processes
• Maintain a safe working environment
• All other duties as assigned

Skills Required

• Minimum of 2 years of applicable equipment management experience
• Excellent written and verbal communication skills
• Strong attention to detail, organization, facilitation, team building, collaboration, and problem-solving skills
• Proficient in computer applications (e.g., Microsoft Office Suite)

Education/Training/Certifications

• High School diploma or equivalent required

Additional Requirements

• Work may be performed in office settings or construction job sites, including commercial and heavy industrial environments with exposure to adverse climates
• Requires extensive walking, stair climbing, navigating active construction areas, and use of temporary/permanent ladders
• Ability to lift or move objects up to 50 pounds occasionally
• Must be able to sit, stand, walk, climb, balance, stoop, kneel, crouch, crawl, and bend
• Vision requirements include close vision, peripheral vision, depth perception, and the ability to adjust focus
• Must be able to hear and interpret sounds effectively
• Ability to safely operate motor vehicles
• May require working in confined spaces or at heights using respirators, self-contained breathing apparatus, and/or fall protection
• Projects may require long hours, occasional night shifts, and extended periods of consecutive workdays

GAS Global Services LLC is an Equal Opportunity Employer. Employment Decision are made without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factors protected by applicable federal, state or local laws.

JOB-10046331