What are the responsibilities and job description for the Administrative Assistant position at GAS Global?
As needed basis, 8am – 5pm. May need to come in at 7am if there is an early morning meeting.
NEEDED: December 9-12, December 22-23, December 26,and January 2.
Duration: 6 Months
Location: Albuquerque, NM 87109
Qualifications:
- A High School Degree or GED
- Bilingual-Spanish
- A Minimum of 2 years administrative support experience in a professional office environment. Experience working in a construction office environment is highly desired.
- Professional presence and demeanor to interact with all levels of stakeholders.
- Must have strong written and verbal communication skills, strong organizational skills, and a track record of being able to juggle multiple priorities and meet deadlines.
- Strong skills in MS Office Suite (Word, Excel, Powerpoint, Outlook)
- Experience with analyzing costs, and invoices is preferred, as well as experience providing reports to leadership.
- Able to maintain strict confidence of important, sensitive information and materials.
- Ability to work with people at all levels of the organization, including senior leadership and a team player with an interest in helping the team stay connected.
Description:
As needed basis, 8am – 5pm. Needs to be flexible. May need to come in at 7am if there is an early morning meeting.
- Provide the district office with day-to-day support with general administrative functions and team management needs including (e.g., Ordering ordering Supplies, supplies, meeting scheduling/coordination, travel support, phone and email communication, front desk/reception, liaison with property manager and vendors, mail receipt and pickup).and others.
- Collaborate with and support team members, working on key projects and initiatives.
- Manage expense reports, invoicing and purchasing card transactions.
- Support the Regional Program Manager and other team members as needed with travel management/coordination, expense review/management.
- Manage suite access and building access, set up and assign new users for accessibility to the building, review and manage parking garage access, update relevant entities and documents with that information oversee vendor and delivery access.
- Track weekly cost reports and budgets, weekly payroll, and intercompany billings, and provide providing weekly and monthly reports. May rReview and resolve issues with invoices, and prepare related reports for team and company use.
- Manage and schedule inter-group and cross-company meetings involving department staff, order food/deal with caterer.
We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, citizenship, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.
JOB-10045396
GFCLW