Purchasing Manager

Job Summary

Gas Fired Products’ Purchasing Manager is responsible for the overall purchasing budget of the organization. The Purchasing Manager plays a key role in identifying vendor opportunities, improving purchasing strategies, providing team leadership, and ensuring products and materials are delivered on time and on budget. Purchasing and Management experience in a manufacturing environment is required for the successful candidate.

Responsibilities

Leadership & Execution

• Lead and manage the purchasing team, including assigning work, setting priorities, and ensuring accountability for performance and follow-through
• Drive a culture of urgency and ownership to ensure all purchasing activities are executed in a timely and effective manner
• Establish clear expectations and ensure consistent follow-up on all open orders, supplier commitments, and internal requests
• Identify gaps in execution and implement process improvements to enhance team performance

Supply Chain management:

• Develop and communicate a procurement business plan; establish, communicate and implement long-term goals for the department to promote effectiveness and efficiency.
• Ensure Gas-Fired Products has the best suppliers to meet its manufacturing needs
• Ensure Gas-Fired Products suppliers are continuously improving in the areas of quality, cost, and service and delivery performance.
• Understand the material supply chains of specific spend categories and implement material sourcing strategies to optimize the flow through the chain.
• Maintain a thorough understanding of the industry for the specific category being sourced.
• Benchmark industry sourcing and supply management best practices.
• Perform bi-annual vendor performance evaluation and notify suppliers if improvements are required.
• Manage off-shore suppliers and material requirements communication.
• Analyze market and delivery conditions to determine present and future material availability.
• Work with Engineering to evaluate vendor quotations that utilizes appropriate negotiation and purchasing techniques to ensure quality, price, delivery, and service.
• Finding new vendors, liaising with Engineering to determine qualification process and ensuring they are set up correctly if they are approved.
• Contacting vendors if a product is rejected by Quality Control.
• Ensure follow-up is performed with suppliers for critical or late deliveries.
• Resolving vendor invoice discrepancies.
• Oversee vendor managed inventory programs

ERP System Management:

• Maintaining the forecast provided by sales in MRP.
• Use sound judgement to make purchasing decisions based on MRP, historical data and other internal and external sources of information.
• Responsible for setting annual purchased part standard costs.
• Responsible for using the MRP system to generate purchase orders.
• Prepare instructions regarding purchasing systems and procedures.
• Supervise placing orders with vendors for all inventory and non-inventory purchases. Assign procurement requests to the appropriate personnel
• Oversees the planning parameter set up for new and existing purchase parts and vendors
• Works with Crystal Reports, Excel and Access to analyze data for decision making.
• Creates and maintains blanket purchase orders.

Inventory Control Management:

• Monitor and manage the purchasing budget, including materials, MRO, and selected capital expenditures
• Chair monthly inventory control meetings and drive accountability for inventory accuracy
• Oversee cycle counting processes and ensure discrepancies are addressed
• Support and coordinate physical inventory activities
• Ensure proper receiving, stocking, and inventory control procedures are followed

Knowledge and Skills

• Ability to effectively demonstrate advance usage of MRP software
• Proven ability / effectively demonstrate understanding of BOM structures
• Advanced knowledge of Microsoft Office, particularly Excel. Knowledge of Crystal reports to generate data to support decision making is desirable.
• Proven ability to work in a fast-paced environment and excel with time – sensitive situations; delivers results under tight deadlines
• Successfully manage high volume workloads
• Proven ability to handle complex issues and problems and refer only the most complex issues to higher-level staff.
• Outstanding organizational and leadership skills
• Excellent communication skills, both verbal and written

Additional desired knowledge and skills

• Experience with consignment inventory management
• Experience with vendor managed inventory programs
• Experience with short lead-time production assemblies
• APICS certification desirable

Education and Experience Requirements

• Minimum of 7 – 10 years purchasing experience with a minimum of 3 – 5 years in a management role.
• Minimum of five years’ purchasing experience using an advanced MRP system
• Proven track record of successfully working with international suppliers
• Bachelors degree in Supply Chain Management, Operations Management, Business or relevant field.