Purchasing - Assistant Manager, Purchasing

Primary Purpose

Under the direction of the Purchasing Manager, the Assistant Purchasing Manager is responsible for material takeoffs for new plans and options and maintaining takeoffs for existing plans. The Assistant Purchasing Manager will assist in value engineering, plan pricing and review and evaluate cost estimates. The Assistant Purchasing Manager also serves as a team leader and mentor within the department

Responsibilities

• Screen and qualify contractors for bidding.
• Prepare and distribute Bid Packages for new products and projects.
• Prepare Project Estimates (Feasibilities) and establish proformas with Purchasing Manager
  
  

Qualify all proposals to ensure that bids are aligned and consistent and include all specifications, scopes, and details. Create bid comparisons and spread bid numbers

• Assist in negotiating the lowest cost possible while maintaining high quality.
• Review and challenge costs by analyzing labor, material, and time requirements.
• Stay updated on industry trends, material costs, and new construction technologies to provide accurate estimates and identify creative solutions to construct the most cost-effective houses
• Work closely with project managers, architects, engineers, and other stakeholders to ensure new designs are feasible and to align on project scope and costs.
• Review and interpret architectural and engineering drawings, scopes of work, and specifications to understand the scope and requirements of the project.
• Creatively source new products to help lower cost and improve quality/aesthetic appeal of production homes.
• Assist in development and updates for detailed scopes of work for trades.
• Process Awards Packages, spread subcontractor bids, analysis of pricing and recommend to Purchasing Department head bid awards.
• Set up new Vendors per policies and procedures.
• Create, oversee, and track all vendor Price Agreements.
• Accurately input contract pricing into accounting and purchasing software.
• Audit data input into accounting and purchasing software to ensure accuracy of data.
• Serve as the liaison between vendors, construction crews, project managers, and other departments
• Maintain accurate files and organization of all contracts
• Assure all contract documents are executed and returned within prescribed time frames, process vendors and vendor contracts, track vendor contracts, and track vendor insurance. Calculate takeoffs for all plans, elevations and options
• On-site visits to validate take-offs
• Read and interpret blueprints, specifications and scope documents to prepare, analyze and maintain thorough take offs with accurate quantities
• Assist region with plan value engineering
• Assist with assessing lumber take-offs and $0 items before job starts are sent to the field
• Manage lumber EPO process, including vetting of requests and issuing of EPO’s (field task moving forward?)
  
  

Education

• Bachelor’s degree in Construction Management, Business, Accounting or related field or applicable work experience required
  
  

Professional/Trade Expertise Experience

• Minimum of 3 years experience in new home construction industry
• Organization – Prioritize work activities and use time efficiently
• Oral Communication - Speak clearly and respond well to questions
• Written Communication – Write clearly and informatively; ability to read and interpret written information
• Proficient knowledge of MS Office, Excel
• Knowledge and experience in Builder Accounting and Purchasing software systems (FAST, JD Edwards, BuildPro, Newstar).
• Knowledge of construction trades and building materials, thorough in plans reading, understanding and knowledge of the entire construction process.
• Valid driver’s license and dependable personal transportation for daily regional travel required.
  
  

Complexity & Problem Solving

• Possess a strong technical acumen in determining requirements for takeoffs based on plans
• Negotiation skills to ensure getting best possible pricing
• Possess a strong analytic mindset, with the ability make decisions based on data and turn the data into insights with recommended action.
• Strong project management skills, with experience managing multiple projects simultaneously in a fast-paced, ever-changing environment.
  
  

Relationship Management

• Ability to collaborate cross functionally to drive business strategies and initiatives.
• Interaction with key vendors and on-site teams
  
  

Decision Making

• Pricing decisions that may impact overall costs of projects
• Decisions on vendors awards may impact overall costs and vendor relationships
• Crafting proposals with accuracy has significant financial implications
• Majority of work may be done autonomously with consultation with Director, Purchasing
  
  

Impact

• Lack of supply
• Increased pricing due to demand and supply chain
  
  

Physical Demand & Working Conditions

Level of Effort: Moderate effort