Construction Administrative Assistant

Job Summary
We’re looking for a dependable, organized Construction Administrative Assistant to join our team. This role supports the day-to-day office operations, keeps project documents organized, and helps maintain clear communication between the office, field teams, and clients.

The right person will be detail-oriented, proactive, and comfortable in a fast-paced construction environment. This is a paid position and a great opportunity to be part of a team where your work truly helps keep projects on track and running smoothly.

Responsibilities

• Support coordination and management of project tasks and deliverables
• Operate multi-line phone systems efficiently, handling inquiries and routing calls appropriately.
• Maintain accurate project files, documents, and records through meticulous filing and data entry.
• Perform general administrative duties, including answering phones & emails, maintaining office supplies, maintaining warehouse
• Coordinate with the clients, team members and subcontractors in Procore with bidding, submittals, closeouts and any other required documentation needed before, during and before the project is completed.
• Provide exceptional customer support by responding promptly to inquiries from clients, vendors, and team members.
• Support office management tasks such as ordering supplies, managing office equipment, and overseeing general administrative functions.
• Proofread documents for accuracy and clarity before distribution, ensuring high-quality communication.
• Carry out additional tasks assigned by the Project Manager, General Manager or the President in an organized and efficient manner

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Proficiency in software (e.g., Procore)
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Dependable, punctual, and reliable, with a strong sense of responsibility
• Strong problem-solving abilities and a proactive mindset
• Prior office experience or clerical experience in construction or related fields is highly desirable.
• Excellent written and verbal communication skills
• Comfortable working independently under pressure with minimal supervision
• Attention to detail for proofreading documents and managing data entry accurately.
• Strong time management skills to handle multiple responsibilities efficiently while meeting deadlines.

Join us in this energetic role where your administrative talents will support our construction projects from start to finish! We value proactive individuals who thrive on organization, clear communication, and delivering excellent customer support every day.

Pay: $22.00 - $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $22 - $30