Executive Assistant

Job Summary
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This dynamic role involves managing complex calendars, accounts receiveables, coordinating projects, handling correspondence, and ensuring smooth office operations. The ideal candidate will demonstrate exceptional communication skills, attention to detail, and the ability to multitask efficiently in a fast-paced environment. Join us and play a vital role in enabling executive success while enjoying a collaborative and energetic workplace culture.

Responsibilities

• Manage and maintain detailed calendars, scheduling meetings, appointments, and travel arrangements with precision using tools like Microsoft Outlook Calendar, Clio Calendar.
• Prepare, proofread, and transcribe documents, reports, presentations, and correspondence to ensure clarity and professionalism.
• Coordinate projects by tracking deadlines, organizing meetings, preparing agendas, and following up on action items to ensure timely completion.
• Handle incoming calls with excellent phone etiquette, direct inquiries appropriately, and manage multi-line phone systems efficiently.
• Oversee office management tasks including filing, data entry, billing using Clio Manage, and maintaining organized records both digitally and physically.
• Assist with event planning for internal meetings or company functions by coordinating logistics, vendors, and materials.
• Support personal assistant duties such as managing confidential information, preparing expense reports via Clio or other platforms, and providing executive administrative support as needed.

Experience

• Proven experience as an executive assistant or in a similar administrative role with a strong background in office management and clerical tasks.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel PowerPoint), Clio Manage, and data entry systems.
• Experience coordinating projects or events from inception to completion with excellent organizational skills.
• Strong typing skills combined with proofreading and transcription abilities to produce accurate documents swiftly.
• Prior experience supporting high-level executives or personal assistants is highly desirable.
• Exceptional customer service skills coupled with professional phone etiquette in handling multi-line phone systems. Join us to be part of an energetic team that values your organizational talents and proactive approach! We are committed to fostering a supportive environment where your skills make a real impact every day.

Pay: $22.00 - $26.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person

Salary : $22 - $26