Accounting Support Specialist

Position Summary

The Accounting Support Specialist provides administrative and accounting support for the financial operations of a property management company. This role assists with accounts payable, accounts receivable, tenant billing, owner reporting, account reconciliations, and financial record maintenance. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities while maintaining accuracy and confidentiality.

Key Responsibilities

• Process and enter invoices, payments, and accounting transactions into the property management software system.
• Assist with accounts payable functions, including vendor setup, invoice verification, and payment processing.
• Support accounts receivable activities, including tenant billing, rent collections, and account follow-up.
• Prepare and maintain financial records, reports, and supporting documentation.
• Reconcile bank accounts, tenant ledgers, security deposit accounts, and vendor statements.
• Assist with monthly, quarterly, and year-end closing processes.
• Respond to tenant, vendor, and property owner inquiries regarding billing, payments, and account balances.
• Maintain accurate electronic and physical filing systems for accounting documents.
• Support preparation of owner statements and financial reports.
• Monitor outstanding balances and assist with collection efforts as needed.
• Ensure compliance with company policies, accounting procedures, and applicable regulations.
• Assist with audits and special accounting projects.
• Perform other administrative and accounting duties as assigned.

Qualifications

Education

• Associate degree in Accounting, Finance, Business Administration, or related field preferred.
• Equivalent combination of education and experience may be considered.

Experience

• 1–3 years of accounting, bookkeeping, accounts payable, accounts receivable, or administrative support experience.
• Experience in property management, real estate, or related industries preferred.
• Familiarity with property management software is a plus.

Skills and Competencies

• Strong attention to detail and accuracy.
• Knowledge of basic accounting principles and practices.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Ability to prioritize tasks and meet deadlines.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive financial information.
• Customer service orientation when interacting with tenants, owners, and vendors.

Physical Requirements

• Prolonged periods of sitting and working at a computer.
• Ability to occasionally lift and carry files or office supplies up to 20 pounds

Benefits

• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) retirement plan with company match

This position plays a critical role in supporting the financial accuracy and operational efficiency of the property management team while providing excellent service to tenants, owners, and vendors.