Admin Specialist

POSITION INFORMATION: BASIC DETAILS 

Travel Requirement: Yes

Teleworking: No 

Full-Time/Part-Time: Full-Time

FLSA Status: Non-Exempt – Hourly 

Pay Range: $21.00/hour

Pay is based on numerous factors including market location and may vary depending on job-related knowledge, skills, and experience. 

POSITION SUMMARY INFORMATION: DUTIES AND REQUIREMENTS

Job Summary: 

The Operations Admin Specialist provides administrative support to the Project. 

A general summary of responsibilities includes in-processing new employees, employee scheduling, time sheets, process documentation, PTO tracking, and certification tracking. 

Duties/Responsibilities: 

• Receive and orient new employees and provide them with a welcome brief. 
• Create a fair and balanced schedule for Project employees. 
• Assist employees with timesheets, PTO requests, and other administrative duties. 
• Maintain positive, supportive, and respectful resident relations.
• Follow and enforce Company and Project guidelines, policies, and procedures.
• Work cooperatively and effectively with other staff members.
• Perform other duties as assigned by the Supervisor. 
• Responsible for records keeping, resource coordination, scheduling, and ensuring compliance with government regulations.
• Attend meetings, compile, and submit required reports, and other tasks as assigned.
• Assists the Project Manager with daily administrative and logistical taskings. 

Required Education, Certifications, Licenses, and Experience:

• At least 2 years of administrative experience within the U.S. military, a U.S. government contract, or the private security industry
• Previous experience working in a deployed position. 
• Strong organizational and communication skills.
• Strong interpersonal skills.
• Ability to establish and maintain effective working relationships with employees, customers, and other project members.
• Ability to use sound judgement and perform job duties with minimal supervision. 
• Ability to navigate Microsoft Office products, specifically, Outlook email, Word and Excel. Intermediate level with Microsoft Excel required. 
• Excellent attention to detail to procedures, processes, and policies.
• Must be able to work a 12-hour shift during the week including weekends, holidays, and overnights. 

Work Environment:

Employees may be exposed to extreme cold or hot weather conditions, fumes, or airborne particles, toxic or caustic chemicals, and loud noise.

Physical Requirements:

Employees may be required to remain in a stationary position, stand, push, pull, climb, kneel, crawl, balance, squat, bend, and reach. Employees may be also required to use gear to move items around, including, but not limited to, carts and dollies. Employees may also be occasionally required to lift and/or move up to 49 pounds. 

GardaWorld Federal Services is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know.