Purchasing Coordinator

Position Summary

Gallo Mechanical is seeking a detail-oriented and highly organized Purchasing Coordinator to support procurement operations for commercial and industrial mechanical construction projects. This role is responsible for managing material and equipment purchases, coordinating with vendors and project teams, and ensuring timely delivery to support field operations and fabrication.

The ideal candidate thrives in a fast-paced construction environment and understands the urgency, accuracy, and coordination required to keep projects on schedule and within budget.

Key Responsibilities

• Process purchase orders for HVAC, plumbing, piping, and sheet metal materials and equipment
• Solicit and compare vendor quotes to ensure competitive pricing and quality standards
• Coordinate closely with Project Managers, Estimators, Fabrication, and Field Supervisors to confirm material requirements and delivery timelines
• Track and maintain purchase logs, backorders, and material status reports
• Ensure accurate cost coding and job cost allocation within ERP/accounting systems
• Communicate with vendors regarding lead times, shipment updates, and discrepancies
• Resolve invoice discrepancies in coordination with Accounting
• Support bulk purchasing strategies and preferred vendor relationships
• Assist in maintaining vendor database and qualification documentation
• Ensure compliance with company procurement policies and contract requirements

Qualifications

• 3 years of purchasing experience in mechanical construction, HVAC, plumbing, or related construction industry
• Strong knowledge of mechanical materials (pipe, fittings, valves, ductwork, equipment, etc.)
• Experience with construction ERP systems (e.g., Viewpoint, Sage, Procore, or similar)
• Proficient in Microsoft Excel and Microsoft Office Suite
• Strong organizational skills and attention to detail
• Ability to manage multiple projects and deadlines simultaneously
• Effective communication skills with vendors and internal teams

Preferred Qualifications

• Experience supporting fabrication shops or prefabrication operations
• Familiarity with multi-state procurement
• Understanding of buyout processes and project cost controls

Work Environment

• Office-based with regular coordination with warehouse and fabrication facilities
• Occasional jobsite visits as needed
• Fast-paced, deadline-driven construction environment

What We Offer

• Competitive compensation
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Career advancement opportunities within a growing mechanical contractor

About Gallo Mechanical

Founded in 1945, Gallo Mechanical is a premier mechanical construction and service provider headquartered in New Orleans, bringing more than 80 years of experience delivering mission-critical HVAC and plumbing solutions across the Southeastern United States—from Houston to the Carolinas. Guided by its values of family, service, and performance, Gallo maintains an unwavering commitment to its people and proudly serves healthcare, hospitality, education, industrial, and high-tech markets with a strong focus on safety, quality, and customer satisfaction.

Inclusive Employer

Our number one focus will always be our people. Gallo Mechanical welcomes employees from varied backgrounds and walks of life, and it’s reflected in our diverse community. Gallo Mechanical is proud to be an equal opportunity employer and is committed to administering personnel actions, including hiring, training, promoting and compensating its employees, without regard to race, color, religion, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), gender, gender identity, gender expression, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, citizenship status, sexual orientation, genetic information, or any other status protected by applicable law.