What are the responsibilities and job description for the Audit Technician position at Gallatin County?
This position is located in the Gallatin County Auditor’s Office and is responsible for a variety of accounting and auditing functions. This position’s purpose is to support the goals and objectives of the Auditor’s Office and examine claims and invoices within the County, reviewing to ensure legitimacy, appropriateness and compliance with applicable accounting and auditing standards, as well as County policies and procedures. This position is also responsible for supporting the goal of securing and safeguarding assets, monitoring internal controls, assisting with audits, participating in risk assessments and reconciling accounts. This position reports to the County Auditor directly and does not supervise other County personnel.
Essential Job Duties and Responsibilities
- Examines and approves claims and invoices from County departments and boards, reviewing each invoice to ensure legitimacy, reasonableness and compliance with Federal and State laws, including US Generally Accepted Accounting Principles (GAAP), Generally Accepted Auditing Standards (GAAS) and County policies and procedures.
- Assists with the countywide risk assessments to identify areas of higher risk and recommend areas to be audited.
- Assists with specialized and customary audits including but not limited to the annual audit of some County’s fixed assets, transition audits, internal control audits and others as assigned.
- Performs multiple reconciliations including petty cash, departmental credit cards, journal entries and others as assigned. These tasks are completed by gathering all pertinent information, verifying its accuracy, following up on any issues discovered and recommending corrections.
- Responds to vendor and staff inquiries and problems regarding tracking payments, compliance with all applicable laws, regulations and County policies, and directing staff in proper applications of those. Contacts are daily through phone, email or direct contact and performed as questions or issues occur.
- Examines, approves and tracks expenditure reimbursements, including the preparation of quarterly reports to the Commission.
- Tracks voided checks including the preparation of monthly reports to the Commission.
- Examines journal entries to ensure accuracy and appropriateness.
- Reviews contracts and compares expenditures to contracted amounts.
- Manages indemnity bonds on behalf of the Auditor’s Office.
- Manages record retention for the office.
- Conducts various administrative duties including but not limited to preparing invoices for payment, scheduling appointments, answering the telephones, copying, scanning and filing documents, ordering offices supplies, organizing the office efficiency and performing other assignments directed by the Auditor.
Other Duties as Assigned
- Performs a variety of other duties as assigned by supervisor. This includes participating in special projects, occasionally filling in for other employees, participating in ongoing training, and a variety of other functions as needed. If the County Commission proclaims a local emergency due to an actual or threatening disaster such as an earthquake, fire, riot, flood, etc., County employees may be required to provide services during the emergency and for a subsequent period of assessment and recovery.
This position must have working knowledge of accounting, accounts payable, accounts receivable, and Microsoft Office. This position must have strong communication skills; strong reconciliation and analytical skills; have an understanding of and the ability to apply research methods, detail oriented, and handle sensitive and confidential information. This position must have the ability to problem solve, be able to handle stress, deadlines, and must have a degree of multi-tasking abilities. This position must be able to communicate with diplomacy and tact, must have the ability to work with varied and diverse personalities and be able to teach and impart information to a variety of people with varying experience levels.
The required knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to the completion of a technical program or apprenticeship and work experience in business, finance, accounting or a related field.
As a condition of hire, the final candidate will be required to successfully pass a background screening.
For application consideration, the following documents are required to be submitted when you apply online:
- Cover Letter
- Resume
- Three (3) work references
Gallatin County is an equal opportunity employer. All applicants will be considered for employment on the basis of merit and qualifications without regard to race, color, religion, creed, political ideas, sex, sexual orientation, gender identity, age, marital status, national origin, or physical or mental disability.
Salary : $26 - $27