PROJECT COORDINATOR

• None.

• Assist project managers with the planning, scheduling, and execution of projects, ensuring that all tasks are completed according to the project plan.
• Coordinate project resources, including personnel, equipment, and materials, ensuring timely availability and allocation.
• Track project progress and monitor deadlines, updating project timelines and making adjustments when necessary.
• Prepare and maintain project documentation, such as contracts, reports, meeting notes, and change orders, ensuring accuracy and compliance with project requirements.
• Organize project meetings, including preparing agendas, taking minutes, and following up on action items.
• Communicate with team members, clients, and stakeholders to keep everyone informed about project status, deliverables, and deadlines.
• Support project managers in identifying and resolving issues, risks, and delays to ensure the project stays on track.
• Maintain project databases and filing systems, ensuring documents are easily accessible and up-to-date.
• Assist with the preparation of project budgets, invoices, and purchase orders, and track project expenses to ensure they align with the budget.
• Coordinate project reporting, ensuring that progress reports, status updates, and other documentation are provided to clients and stakeholders as needed
• Stay current with industry trends and advancements, leveraging new technologies to improve construction processes.
• Travel to any job site as needed. This could include the need to drive a vehicle, fly in a commercial airplane, ride a train, taxi, etc. This position requires the ability to travel nationally or internationally for extended periods of time (weeks, months or years).
• Regular attendance at work is an essential duty.
• Other tasks as assigned.
• Conform to company Quality, Environmental, and Safety policies, any environmental laws, regulations, standards, and other requirements such as permits to operate

• Proven experience as a project coordinator or in a similar administrative support role.
• Strong organizational and time-management skills, with the ability to handle multiple tasks and meet deadlines.
• Excellent communication skills, both written and verbal, for collaborating with team members and stakeholders.
• Proficiency in project management software (e.g., Microsoft Project, Asana, Trello) and Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong attention to detail and accuracy, with the ability to manage and maintain documentation effectively.
• Ability to work independently and as part of a team in a fast-paced environment.
• Basic knowledge of project management principles and processes is preferred.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

• Education: Bachelor’s degree in Business Administration, Project Management, or a related field (or equivalent work experience).
• Experience: 0-3 years of experience in project engineering or a related role, with a proven track record.

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Standing for extended periods of time while at a work site (if applicable)
• Walking up to 3-4 miles a day from one part of a job site to another (if applicable)
• Climbing stairs and ladders could be expected if working in a field environment (if applicable)

DEGREE REQUIRED

Bachelors Degree Preferred

TRAVEL REQUIREMENT

No

JOB REQUIREMENTS

• Microsoft Project
• Organizational Skills
• Document Management
• Project Coordination
• Microsoft Office

DIVISION

Universal Piping Industries (UPI)