AIA Billing & Accounts Payable Specialist

Company Description

G&B is a leading commercial specialty contractor serving major markets throughout Texas. With offices in DFW, Houston, San Antonio and Austin, G&B partners with many of the nation’s top general contractors on large-scale commercial construction projects. Our capabilities include masonry, plastering, drywall, exterior cladding and rainscreen systems, prefabrication, waterproofing and exterior access solutions. We are a growing, team-oriented organization focused on Safety, Quality and Results.

Role Description

The AIA Billing & Accounts Payable Specialist is a full-time, on-site role based in Mesquite, TX. This position will have primary responsibility for preparing and managing construction project billings while also supporting day-to-day accounts payable processing. The ideal candidate is organized, detail-oriented and comfortable managing recurring deadlines in a high-volume construction environment. Prior commercial construction accounting and AIA billing experience is strongly preferred.

Key Responsibilities

• Prepare and submit monthly AIA progress billings, including G702/G703 forms and supporting documentation.
• Maintain project Schedules of Values, retainage, approved change orders and other billing information to ensure accurate and timely submissions.
• Coordinate with project managers and general contractors to resolve billing discrepancies, rejected pay applications and other billing requirements.
• Prepare, obtain and track conditional and unconditional lien waivers and other documentation required for payment.
• Enter, code and process vendor and subcontractor invoices, ensuring proper project/cost-code allocation and required approvals.
• Assist with vendor statement reconciliations, invoice discrepancies, payment inquiries and maintenance of accurate vendor records.
• Work within construction accounting and GC billing platforms while maintaining organized records and meeting multiple monthly billing and AP deadlines.

Qualifications

• Strong billing process and client billing skills, including experience with AIA billing formats
• Proficiency in invoicing and accounts payable procedures
• General accounting knowledge, including general ledger and reconciliation basics
• Effective communication skills for working with internal teams, clients, and vendors
• Experience with construction industry billing or project-based billing
• Competence with accounting and ERP software, as well as Microsoft Excel and other Office applications
• High attention to detail, strong organizational skills, and the ability to manage multiple deadlines
• Associate’s or bachelor’s degree in Accounting, Finance, Business, or equivalent work experience