What are the responsibilities and job description for the Office Administrator position at Galaxy Service Partners?
About the Role
We are looking for an Office Administrator to support our front office and operations team. This person will work closely with the office team to keep day-to-day operations running smoothly.
This is a hands-on, admin/secretarial position, ideal for someone organized, reliable, and comfortable in a fast-moving, service-oriented environment.
Key Responsibilities
· Provide general administrative and secretarial support to the office and leadership team
· Assist with scheduling and coordination of:
· Service calls and technician calendars
· Internal meetings and appointments
· Help maintain organized records and files (digital and/or paper), such as:
· Job information and customer details
· Internal documents and forms
· Answer and direct phone calls and messages in a professional manner (if applicable in their setup)
· Support basic office tasks, such as:
· Preparing and updating simple documents, forms, or spreadsheets
· Handling mail, scanning, copying, and filing
· Coordinate with technicians, sales, and other staff to ensure clear communication and follow-up on tasks
· Assist with ad hoc projects and "tangible items" as needs arise in the office (helping the team stay organized and on track)
Qualifications
· 1 year of experience in an office, admin, or secretarial role preferred, but entry-level candidates will be considered
· Strong organization and time-management skills
· Clear, professional communication skills (in person, over the phone, and in writing)
· Comfortable working in a small, busy office environment supporting field operations
· Basic computer skills (email, calendar, basic documents/spreadsheets)
· Positive attitude, willingness to learn, and ability to support multiple people with different needs
What We're Looking For
· Someone who takes ownership of small but important details that keep the office running.
· A dependable, steady presence in the office who helps maintain order, organization, and good communication
EEO Statement
We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic. If you would like to request accommodation on the basis of disability for completing this on-line application, please contact Human Resources.