What are the responsibilities and job description for the Production Manager position at Gaia, Inc.?
Summary
The Production Manager is the operational backbone of Gaia's original content production. This role owns the logistics, scheduling and budgets that take every series from development through final delivery, working directly with producers to define the scope of each production and keep it on schedule and on budget. Primary responsibilities include booking all crews for studio and remote shoots, building and maintaining preproduction and production calendars for all series, and creating and monitoring series budgets as production progresses. The Production Manager coordinates with the Head of Post on postproduction calendars so the full pipeline stays aligned, while the post team remains responsible for its own schedule and budget. This role also project manages set construction, which includes sourcing and hiring designers, scheduling and monitoring the physical build of the set, and managing approvals from producers and executives. The Production Manager is responsible for assigning, updating and maintaining KeyedIn, our internal tracking program for time spent on projects, and manages financial processing for production, including processing and approving invoices, maintaining the production credit card, and meeting with accounting on capitalization of assets. At Gaia, soft skills are key to success. We seek candidates with strong interpersonal abilities – effective communication, teamwork, prioritization, and problem solving – who can adapt to change, manage conflicts with empathy, and collaborate well with diverse teams. While technical skills matter, we highly value those who build positive relationships, contribute to a supportive culture, and approach challenges with a solution-oriented mindset. If this sounds like you, you’ll thrive in our dynamic environment. Must be able to work on campus in Louisville, CO. US citizenship or an existing work visa is required Gaia subscribers strongly preferred Non-smoker
Responsibilities
2 years of production management, line producing or production coordination experience in television, streaming or digital video.
The Production Manager is the operational backbone of Gaia's original content production. This role owns the logistics, scheduling and budgets that take every series from development through final delivery, working directly with producers to define the scope of each production and keep it on schedule and on budget. Primary responsibilities include booking all crews for studio and remote shoots, building and maintaining preproduction and production calendars for all series, and creating and monitoring series budgets as production progresses. The Production Manager coordinates with the Head of Post on postproduction calendars so the full pipeline stays aligned, while the post team remains responsible for its own schedule and budget. This role also project manages set construction, which includes sourcing and hiring designers, scheduling and monitoring the physical build of the set, and managing approvals from producers and executives. The Production Manager is responsible for assigning, updating and maintaining KeyedIn, our internal tracking program for time spent on projects, and manages financial processing for production, including processing and approving invoices, maintaining the production credit card, and meeting with accounting on capitalization of assets. At Gaia, soft skills are key to success. We seek candidates with strong interpersonal abilities – effective communication, teamwork, prioritization, and problem solving – who can adapt to change, manage conflicts with empathy, and collaborate well with diverse teams. While technical skills matter, we highly value those who build positive relationships, contribute to a supportive culture, and approach challenges with a solution-oriented mindset. If this sounds like you, you’ll thrive in our dynamic environment. Must be able to work on campus in Louisville, CO. US citizenship or an existing work visa is required Gaia subscribers strongly preferred Non-smoker
Responsibilities
- Book all crews for studio and remote shoots, while considering the budget.
- Create all preproduction and production calendars and sync with the Head of Post on postproduction calendars.
- Create all series budgets, and monitor expenses as production progresses, from development to final delivery.
- Track, process and approve invoices and external production expenses.
- Work with producers on the scope of each production and keep them on track from preproduction through postproduction.
- Project manage set construction, which includes hiring designers, scheduling and monitoring the builds, and managing creative approvals.
- Oversee KeyedIn, including assigning, updating and maintaining accurate time tracking across projects.
- Manage all financial processing for production, which includes processing and approving invoices, maintaining the production credit card, and meeting with accounting on capitalization of assets.
2 years of production management, line producing or production coordination experience in television, streaming or digital video.
- Proven experience building and managing multi-series production budgets and schedules.
- Experience booking and managing crews for both studio and remote/field shoots.
- Strong working knowledge of the full production pipeline, from development through postproduction and delivery.
- Highly organized with excellent communication skills and the ability to manage multiple productions at once.
- Experience with project/time tracking software (KeyedIn or similar) and production accounting workflows.