Administrative Specialist 3

GAI Consultants, Inc. is looking for an Administrative Specialist to join our team. The successful candidate must have strong Microsoft Excel, Microsoft Word, and Adobe Acrobat skills, and experience with large (100 pages) documents.  

Bring your talent to a range of stimulating projects alongside supportive and accomplished teammates—advance your career, fulfill your professional aspirations while working with a dynamic leadership team, and express your entrepreneurial spirit as an essential contributor to an established and growing company.  

Sound like a fit? We’d love the opportunity to get to know you! 

Job Duties:  

• Prepares reports and presentations, often of a complex or confidential nature.
• Schedules meetings for departmental staff, reserves conference rooms or A/V equipment, and makes travel arrangements.
• Participates in and contributes to special projects as directed by the department head.
• Receives and responds to correspondence and maintains departmental records.
• May provide departmental reception services, receiving and directing visitors or calls.
• Event Coordination/Leadership-Includes identifying and visiting venues for events (holiday parties, gatherings, dinners and similar), coordinating the agenda for the event and contract and being present at the event, as requested, to facilitate the event.

Required Experience:  

• Strong Microsoft Office Suite skills, including Microsoft Word, PowerPoint, and Excel
• Adobe Acrobat 
• Ability to lift up to 15lbs.

General Characteristics

• Continues to show progress in applying broad knowledge of principles and practices in a specific practice area.
• Independently evaluates, selects, and adapts standard techniques, procedures, and criteria.
• Leads tasks and projects of moderately complex scopes.
• Develops plans, specifications, and other project documents.
• Maintains confidentiality. Assists in managing confidential information and processes at the direction of the Senior Administrative Specialist.

Minimum Years of Experience

• 6 Years of Experience

Education

• Associate degree (or higher) from accredited college or university preferred.
• Combination of experience, related coursework and/or education may replace requirement for college degree.

Certification/Licensure

• Notary Public preferred.
• Driver’s License

Technical Responsibilities

• Shows progress in implementing administrative/business support programs by providing higher level tasks supporting operations.
• Collects and analyzes internal and external information in order to support operations.

Project and Task Management

• Predominantly plans and coordinates detailed aspects of Business Support projects.
• Prepares project scopes, schedules and plans for assigned projects.
• Predominantly assigns tasks to other technical and non-technical staff.

Management Responsibility

• Receives general direction on key objectives. Receives guidance on unconventional/complex problems, direction on modified techniques, and new approaches on assignments with conflicting criteria.
• Attends project meetings and assists with meeting minutes.
• Mentors junior staff by providing guidance, explaining responsibilities and reviewing work products.
• Demonstrates professional attitudes relevant to the field of Business Support/Administration including creativity, curiosity, flexibility and dependability.

Communication Skills

• Utilizes effective oral and written communication skills; interacts with all GAI staff; interact with clients with close oversight, interacts closely with Project Managers, clients, outside vendors and various Department Managerial Staff, etc.

Why GAI?   

GAI offers skilled professionals like you an exceptional place to work, grow, lead, and achieve. Explore an array of opportunities in locations across the U.S. and join accomplished colleagues in tackling challenging projects for a range of markets. Enjoy work location and scheduling flexibility; your choice of comprehensive, personalized benefits; a range of employee wellness programs and discounts; and more. Feel good about being part of a collaborative team that’s committed to supporting the communities we serve. Join GAI and distinguish yourself in a company poised for unlimited growth.   

Benefits To Working at GAI Include:   

Competitive Pay & Recognition 

• Market based, competitive compensation 
• Performance driven recognition and development bonuses 

Comprehensive Health & Wellness 

• Medical, dental, and vision plans 
• Company paid short-term and long-term disability 
• Company paid life insurance 
• Employee Assistance Program and wellness resources 

Meaningful Work–Life Balance 

• Generous paid time off 7 paid holidays 
• An additional floating holiday—use it for what matters to you 
• Paid maternity, paternity, and adoption leave 

Growth, Learning & Financial Security 

• 401(k) with company match 
• Tuition reimbursement 
• Support and rewards for professional development and certifications