Executive Assistant Project Manager

This is a high-impact, high-trust role designed for an Executive Assistant to a founder, who operates as a strategic partner rather than a traditional administrator. Providing day-to-day executive support while also owning projects, tracking priorities, and acting as an extension of the Co-Founder across internal teams and external partners.

The ideal candidate is resilient, emotionally intelligent, and highly capable — someone who can manage complexity, influence outcomes, and keep momentum moving across a fast-paced, creative, global organization. Over time, this role may expand to include oversight of special initiatives or a product line, depending on strengths and business needs.

Key Responsibilities

Executive & Strategic Support

• Serve as the primary right hand to the Co-Founder / Chief Creative Officer, managing priorities, schedules, communications, and follow-through.
• Anticipate needs, proactively solve problems, and ensure the executive is focused on the highest-value work.
• Act as a trusted gatekeeper, managing inbound requests with sound judgment and discretion.

Project Management & Execution

• Own and track cross-functional projects on behalf of the Co-Founder, ensuring timelines, deliverables, and accountability.
• Provide clear status updates, flag risks early, and drive follow-through across teams.
• Prepare concise briefings, updates, and materials for leadership discussions.

Influence, Communication & Stakeholder Management

• Work with leaders, creatives, vendors, manufacturers, and global partners.
• Excellent negotiation and influencing skills to move initiatives forward and resolve issues.
• Represent the Co-Founder’s voice and priorities in meetings and communications when appropriate.

Creative & Business Support

• Support the execution of creative initiatives, product development milestones, and brand projects.
• Over time, take ownership of special projects or oversee elements of a product line, depending on capability and interest.
• Partner closely with Design, Production, Marketing, and Operations teams to ensure creative vision is executed effectively.

Operational Excellence

• Bring structure to fast-moving workflows, helping translate vision into execution.
• Improve processes, documentation, and communication flow where needed.
• Maintain confidentiality, professionalism, and composure at all times.

Qualifications & Profile

• 3-5 years of experience as a senior-level Executive Assistant or operational role supporting founders or C-suite leaders.
• Experience in luxury, fashion, jewelry, creative, or founder-led environments strongly preferred.
• Exceptionally resilient, adaptable, and calm under pressure.
• Outstanding people skills with the ability to build trust and influence across levels.
• Strong negotiation, communication, and problem-solving capabilities.
• Highly organized with excellent judgment and attention to detail.
• Comfortable managing ambiguity and shifting priorities in a fast-paced environment.
• Interest in creative, product, or brand-driven businesses.
• Willingness to be onsite in Manhattan and collaborate with global teams across time zones.

Why This Role

This is a rare opportunity to work directly alongside a founder and creative visionary at the center of a growing jewelry brand. You’ll have exposure to high-level decision-making, creative direction, and strategic initiatives — with the chance to grow into broader operational or product leadership role.

Salary $100,000 to $120,000