What are the responsibilities and job description for the Office Manager & Bookkeeping position at G4 Development, LLC?
Office Manager & Bookkeeper (Home Building and Land Development)
Company: G4 Development, LLC
Location: This role is currently remote. We are in the process of building an office in the Chattanooga area, with plans to transition this role to a hybrid or in-office position in late 2026 or early 2027.
Preference for candidates located in or willing to relocate to the Chattanooga area long-term.
Position Type: Full-Time
About Us
G4 Development is a growing residential home builder and developer focused on building high-quality homes and communities with efficient systems and strong execution. We are actively scaling and looking for the right person to help bring structure, organization, and consistency to our operations.
Position Overview
We are seeking a highly organized and detail-oriented Operations Coordinator to support the day-to-day operations of our construction and development business. This role has a strong focus on bookkeeping, financial organization, and operational support. You will work directly with ownership and play a key role in keeping projects and information running smoothly.
Key Responsibilities
Operations & Coordination
- Maintain organized systems for projects, budgets, and documentation
- Track job progress, budgets, and key milestones
- Coordinate with vendors and subcontractors on invoices, paperwork, and scheduling items
- Assist with selections, allowances, and material tracking
- Support permitting and general project coordination as needed
- Ensure all project-related information is accurate, organized, and up to date
Financial Support
- Enter and code invoices, receipts, and bills into QuickBooks
- Maintain accurate job cost tracking across multiple projects
- Perform weekly bank and credit card reconciliations
- Track budgets vs. actual costs by project
- Assist with construction loan draw packages
- Organize vendor payments and supporting documentation
- Prepare and track 1099 vendors
Administrative Support
- Manage calls, emails, and general communication
- Maintain organized digital filing systems
- Assist with day-to-day business operations
Qualifications
- Strong attention to detail and high level of organization
- Comfortable working with numbers and financial data
- QuickBooks experience preferred
- Construction, real estate, or job costing experience is a plus
- Self-starter who takes ownership and follows through
- Strong communication and problem-solving skills
How to Apply
Please submit your resume along with a brief message explaining:
- Your experience with bookkeeping, organization, or operations
- Why you are interested in this role
- An example of a system or process you have improved or organized