What are the responsibilities and job description for the Accounts Payable Specialist position at FWM PAYROLL CLEARING INC?
Company: Fairway Management, Inc
Title: Accounts Payable Specialist
Location: Onsite daily at Columbia, MO office
Fairway Management, is responsible for the management, upkeep, and day to day operations of more than 270 apartment communities and single-family rental subdivisions in the affordable housing market. Our team works together to provide exceptional service to our clients and communities. We are driven by our core values of entrepreneurship, integrity, accountability, and our mission to serve our communities.
If this opportunity excites you then we encourage you to apply to join us in our mission to provide quality housing where our families would be proud to live.
Position Summary/Purpose:
We are seeking a detail‑oriented and reliable Accounts Payable Specialist to join our finance team. In this role, you will review and enter property invoices, ensure checks are mailed accurately and on time, and help maintain strong financial controls across our portfolio. You’ll work closely with staff accountants and site managers to resolve discrepancies and uphold compliance with company policies.
This position is ideal for someone who thrives in a fast‑paced environment, enjoys problem‑solving, and takes pride in maintaining accurate financial records.
Key Responsibilities:
- Review invoices submitted from properties to ensure proper coding and accuracy
- Occasionally code, and enter property invoices into the accounting system
- Ensure checks are processed and mailed accurately and on schedule
- Maintain compliance with Fairway Management policies and procedures
- Collaborate with site managers to address discrepancies and ensure accuracy of PO’s and invoices submitted
- Provide support in training for property managers on Account Payable duties
- Communicate professionally with internal teams and external vendors
- Assist with special projects assigned by the Accounts Payable Manager
- Reconciles month end vendor statement
- Works efficiently and effectively to adhere to given deadlines
Essential Knowledge, Skills and Abilities:
- Associate’s degree in accounting or equivalent experience
- 2 year preferred working in a accounts payable department preferred
- Working knowledge in Microsoft Office Suite, moderate level of experience in Excel
- Strong organizational skills and the ability to manage multiple deadlines
- Excellent attention to detail and problem‑solving abilities
Minimum Education/Equivalent Experience Requirements:
- Associates degree in Accounting or equivalent experience consisting of education and experience
- Minimum of 2-year work experience in a high volume Accounts Payable experience.
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