Facilities Coordinator

FVCbankFacilities Coordinator - Job DescriptionTitleFacilities CoordinatorDepartment(s)CorporateReports toChief Administrative Officer Job SummaryThe Facilities Coordinator is responsible for supporting Bank operations through the coordination of facilities management, equipment/furniture maintenance, repair and acquisition, and physical security through partnership with Bank vendors, and other duties as assigned. This role works closely with the Chief Administrative Officer (CAO) and other stakeholders to ensure safe, secure, and efficient work environments across all Bank locations.Essential Job FunctionsFacilities Support Coordinate maintenance, repairs, and replacements across bank facilities in collaboration with remote Office Managers and Business Unit Leaders.Liaise with contractors and third-party vendors (e.g., property management, plumbing, electrical, HVAC, and security services) to uphold high operational standards.Maintain oversight of facility-related services and ensure compliance with safety and quality standards. Equipment and Furniture OversightManage requests for repair, maintenance, and replacement of furniture, fixtures, and equipment.Evaluate and prioritize requests, propose solutions, and implement approved actions.Track and review maintenance contracts in accordance with Bank policies and procedures.Physical Security AdministrationServe as a backup for facility access requests, including issuing and tracking fobs, keys, cards, and access codes.Maintain accurate records of authorized users and ensure alignment with security protocols.Support documentation and implementation of physical security measures in compliance with Bank policies.Vendor ManagementConduct due diligence for new facilities vendors in collaboration with Business Unit Managers.Maintain ongoing vendor reviews based on risk rating and criticality, in accordance with bank policy.Additional DutiesAdapt to shifting priorities and perform additional tasks as assigned, including cross-departmental support when needed.Ability to work after hours or weekends on an as needed basis for completion of projects. Minimum RequirementsKnowledge of business operational processes, facility/property management, plumbing, electrical, HVAC, and security services required. Minimum High School Diploma or equivalent requiredAssociate’s degree, certification or equivalent work experience is preferredKnowledge of financial institution policies and procedures and physical security is preferredAbilities requiredAbility to focus on task and be detail orientedGood written and oral communication skillsStrong analytical and organizational skillsProficient in Microsoft Office/computer skills Professional and effective interpersonal skillsStrong and effective planning, logistics, and organizational skills Ability to work independently Essential Functions:Ability to sit, stand, kneel and bend for extended periods of time Must be able to operate a computer keyboard, mouse, and other computer components Lifting and transporting heavy to moderately heavy objects, such as computers and small furniture and equipment Ability to converse and exchange information with customers and all levels of staff within the organization Ability to observe, perceive, and identify data Ability to travel via air, rail, automobile, and/or bus for frequent traveling to different office and branch locations as required. DisclaimerThe position for which you are applying is one that would have access to cash, financial instruments, financial transactions, or confidential customer financial information. The Bank has determined that personal financial responsibility is substantially related to preventing misuse or misappropriation of financial instruments or information which is an essential function of the position for which you are applying. A consumer report (including a credit report) and additional background reports are requested of all applicants on that basis.The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.We are an Affirmative Action/EEO Employer. We do not discriminate on the basis of race, color, religion, national origin, physical or mental disability, protected veteran status, sex, gender identity, sexual orientation or any other characteristic protected by federal, state or local law. Apply at www.fvcbank.com / Careers Tab